Minutes

Meeting Minutes

Westside Quilt Guild General meeting
June 15, 2020

The meeting was held via Zoom Video.
The meeting was opened by Sue Nichols, President, at 6:30 pm


Welcome
Sue hopes everyone is working at making it through this time. Sue thanked Susan Greathouse for getting this all together. Be sure to watch your e-mails for ideas to get people to communicate and get together in small groups. The New Life Baptist Church will not reopen until they receive clearance to allow gatherings of 250 people, it will be a while until we can meet in a large group. Tonight, the main focus is our election of board officers. The two vacated positions are, President and Membership.  You will vote for all the board positions, there is a write in option if you chose to add a name. The SurveyMonkey will be coming out at 7:30 pm with voting open until Wednesday (note on 6/16/20: Judy’s name is listed in error, it is JudyQ Beck and should be Judy Q Block). The new board will be installed at the July 6th board meeting. Sue hopes to have it recorded to share online. The July meeting zoom meeting will be JudyQ Block. She will be giving a slide presentation/trunk show. If you have made some quilts for charity contact Carolyn Drosd or Marcia Elliott, there are always spots for charity quilts. Sue will be collecting masks tomorrow 10 am – 12 pm at the church, the Virginia Garcia Clinic can use as many as we can give them. Sue shared that she has truly enjoyed being our president and having the chance to meet more people while learning the workings of the guild. Sue is ready to enjoy sitting back and watch from a chair so someone else can get to know the workings of the guild, and meet new people.

Program
JudyQ talked about her presentation. It will be a trunk slide show from some of her beginning quilts to her Judy Niemeyer craze.  Her quilt journey has taken her to Montana to be certified instructor for Judy Neimeyer quilting.

There was much discussion of potential programs through Zoom. The general consensus was to have other programs such as a show and tell or studio tours on a different day than the general meeting in order to keep the meeting shorter. Connie has been working on a studio tour option. Connie is in contact with speakers for Zoom presentations and is working out details. Susan Greathouse and Joyce Greenfield will work together on how to record and present meetings for those who can not do Zoom or missed the Zoom meetings.

It was suggested to have a Sewing Saturday via Zoom, it will be considered.

There were 82 participants for tonight’s meeting.

Sunshine and Shadows
Deborah reported that Marlene Thomas is having her second knee surgery today. Linda reported that Jan (who has a garage sale for the Oregon Garden Retreat) had a bicycle accident and is recovering from scratches and a severe concussion. Please keep them in your thoughts.




Quilt Challenge
Mona reported on the Quilt Challenge Reveal which will be in August. Details are being worked out, watch your newsletter for specific details. Remember the theme is Angles, however you might interpret them. A 12 x 12 finished block required. Don’t have an entry yet? There’s still time. Don’t plan to enter? Please join the Zoom meeting to see all the entries and vote!!  Entries will be voted on in two categories: Creative Use of Theme and Viewer’s Choice. There will be two random drawings for everyone who has entered.

Miscellaneous

Sue shared that the guild has made close to 2,000 masks for donations. It was discussed that it would be nice to see how many masks everyone has made for the guild or others. Sue is at 550!

Chase introduced herself and how nice it was to see everyone; she misses her adult friends. Chase hopes everyone is healthy and well. She is excited to take over membership and give back to the guild for all the guild has given her.

Many members thanked Sue for her service, we tried to sing and then clapped for Sue. All concurred it has been great to have Sue as our President.

Nancy Strober asked if the North Plains Garlic Festival has been cancelled, Renee confirmed it is cancelled.

Sue left the meeting with the following:
Arthur Ashe, “Start from where you are, use what you have and do what you can.”


Meeting was adjourned at 7:18 pm

Respectfully submitted,
Heidi Nesheim, Secretary





                                                                                                                                       










Westside Quilt Guild Board Meeting
June 1, 2020

Present: Sue Nichols, Marilyn Alexander, Susan Greathouse, Heidi Nesheim, Penni Eagan, Lori Haugsten, Connie Gaebel, Renee Friberg, Chase Lawrence, JudyQ Beck

The meeting opened at 6:07 pm, the meeting was held via video Zoom

President
Sue still needs year end reports from Renee, Heidi and Penni. These reports need to include items/events that took place this fiscal year. Sue received the grant funds from Hillsboro Art and Cultural Council, in the amount of $1,500.

Vice President Education
Susan received the official notification from the Richard B Siegel Foundation that the grant can carry the funds over into the next fiscal year. There is approx. $1,600 left in the fund. The use of the funding is restrictive, it is to be used to support kids in learning. All school related classes that used these funds are on hold due to COVID-19.

Vice President Charity
During the 2019/2020 fiscal year the guild donated 117 quilts, which is down from last year.
CARES NW: 36 and 13 pillowcases.
Kaiser: 15 lap quilts and 6 baby quilts
Camp Erin: 32 twin size.
Tuality Hospital: 25 lap quilts, and 3 baby. 
Carolyn will inventory the quilts in storage, she has no access to the inventory at The Springs due to its closure.
There are donation forms available for members when they give quilts to charity. Marilyn will send the form to Heidi and she will put it on the “Cloud”. This gives the member the information they need for taxes and the guild has a record of the donation.

Treasurer
The guild received a thank you from CARES NW for the quilt donations and pillowcases. They were very appreciative of the donations and enjoy watching the kids pick out a quilt unique to them. Penni sent out the budget to board members and asked for questions. Penni will remove the incomes from the raffle quilt and boutique incomes (no income until November 2021), payments for meeting space rental for July and August (no meetings) has also been deleted. The board discussed the changes to the budget and moved to approved as made.

Secretary
Heidi will send out an email blast regarding the election after the Monday June 15th Zoom general meeting.  Photos of Judy and Chase will be submitted to Sharon for the newsletter.  The approved revisions to the By-Laws, Standing Rules and Policies have been posted to the “Cloud”. Heidi is working with Joyce Greenfield to get them posted on the blog.




Membership
Chase and Lori met last week to go over membership duties, they are slowly transitioning things over.
Penni will send the completed registrations to Chase.  All registration payments must be accompanied with the registration form. Marta will help Chase with the directory program. Chase will contact other guilds in the area to find out what program they are using for the possibility of a user-friendly program.
It will take longer to get renewals due to no meetings for collection, Penni has received 40 renewals.

Quilt Barn Trail
No report

Ways & Means
Due to COVID-19 cautions there has been a lack of opportunity to raise money. Renee looked into the possibility of holding an online auction. This option is cost prohibitive and will not happen.  If you have any ideas for fundraising, contact Renee.

Programs
Connie is trying new things to keep the guild active while we are not meeting as a group. The June general meeting will be held via Zoom. The meeting will be short, with the purpose of getting members used to using Zoom.  Connie is working on other programs for meetings, such as; a virtual tour of an artist’s studio, a trunk show by JudyQ Block. The August meeting is the challenge reveal.

New Business
If you know of YouTube quilting tips, send to Sharon for the newsletter.
Julie Mason contacting Sue to nominate Barbara Sanders for an Honorary Membership. The board will take it under discussion.

Old Business
None

The meeting was adjourned at 7:20 pm

Respectfully submitted,
Heidi Nesheim, Secretary









Westside Quilt Guild Board Meeting
May 4, 2020

Present: Sue Nichols, Marilyn Alexander, Susan Greathouse, Heidi Nesheim, Penni Eagan, Lori Haugsten, Connie Gaebel, Judy Block

The meeting opened at 5:58 pm.  This meeting was conducted remotely through the use of Zoom video.

President
Welcome Judy Block, who is considering becoming the new president. Sue received a letter from Melissa Moore, Hillsboro Arts and Culture Council (HACC). HACC is suspending their regular grant program and distributing emergency operation funds that may be spent as organizations requires, with the goal of sustaining as many Hillsboro arts non-profit organizations as possible for the fiscal year, 2020-2021. HACC provided a list of questions to qualify for possible emergency funds, a response is required by May 8, 2020. One question applied for the guild. “Have you cancelled any event that you anticipated receiving revenue from?”  The Guild receives $1200 from the North Plains Garlic Festival in August, if this event is cancelled there we will not receive this income.  Sue will contact Melissa from HACC tomorrow.
Sue needs yearly reports from everyone, except Connie and Susan. Sue needs all other committee chairs to submit their reports.

Vice President Education
The work in the schools is on hold with an unknown restart date. There is a camp in July but its future is also unknown.  Susan contacted the Richard B. Siegel Foundation regarding the funding for various programs which WQG has provided to students in the area. She requested the funds be extended through the 2020-2021 fiscal year due to school closures. They have generously extended the funding for these popular programs. Susan asked what was happening with the quilts in the North Plains Library during its closure. Connie advised that the committee has a schedule of the quilts to be on display once the library reopens and they also have the raffle quilt. Sharon Kennedy will keep the newsletter up and running.

Vice President Charity
Susan was contacted by CARES NW with a desperate need for quilts. We have a lot of quilts in storage and Susan asked if these were already designated to go to charities. Marilyn contacted the charity quilt committee and the quilts will be delivered to CARES NW within the next week. The committee will report back as to how many quilts were donated. Marilyn is compiling information regarding the size of charity quilts, which group receives them and how many get donated. Helene Knott understood about the need to cancel the March charity sewing day and will reschedule at a later date.

Treasurer
Penni emailed the treasurer’s report to all the board members and will send one to Judy Block. Penni had questions regarding the cost of the storage units at Tanasbourne Storage. She will contact them for more information.
Penni is working on the 2020-2021 budget, and she is having issues with the program, any input would appreciated



Secretary
Heid requested approval to open an Instagram account for the guild as another outlet for posting quilting photos; approved. Heidi will send an email blast explaining the electronic voting for board officers, including how to use Survey Monkey for ballots.

Membership
Marta still has all the membership items. Lori asked, “How are we going to do membership?”  After discussion it was decided the membership renewal forms will be sent to all member electronically. Members will then send completed forms and fees to the Post Office box. There was discussion of how to keep members involved without physical meetings; such as video tutorials, guest speakers as a video presentation, have board members conduct a video general meeting. The guild purchased a Zoom Meeting membership, which can have 100+ attending the video chat. With Zoom “No Machines Required” could still meet, or have a “Show and Tell”. The bottom line is we need membership dues and need to keep our members active and involved, whether we are physically meeting or not. Last year dues brought in $10,058. Lori will send out an email blast regarding membership

Quilt Barn Trail
The committee continues to receive requests for blocks even though they are no longer creating blocks.

Ways & Means
Renee was not present but contacted Heidi to report that she does not know if the North Plains Garlic Festival will happen.

Programs
Connie reported there will be no retreats the rest of the year. Connie is waiting to hear from Stub Stewart, if they cancel camping for the public, she will receive a full refund, minus the registration fee. However our retreat is still cancelled.

New Business
None

Old Business
None

The meeting was adjourned at 7:24 pm

Respectfully submitted,
Heidi Nesheim, Secretary





Meeting Minutes

Westside Quilt Guild General Meeting

May 18, 2020

No meeting was held, in conjunction with Oregon Governor Brown's ban on large public gatherings, due to coronavirus (COVID-19).

Respectfully submitted,
Heidi Nesheim, Secretary




Meeting Minutes

Westside Quilt Guild General Meeting

April 20, 2020

No meeting was held, in conjunction with Oregon Governor Brown's ban on large public gatherings, due to coronavirus (COVID-19).

Respectfully submitted,
Heidi Nesheim, Secretary




Board Meeting Minutes

Westside Quilt Guild Board Meeting Minutes
April 6, 2020

No meeting was held, in conjunction with Oregon Governor Brown's ban on large public gatherings, due to coronavirus (COVID-19).

Respectfully submitted,
Heidi Nesheim, Secretary



Meeting Minutes

Westside Quilt Guild General Meeting
March 16, 2020

No meeting was held, in conjunction with Oregon Governor Brown's ban on large public gatherings, due to coronavirus (COVID-19).

Respectfully submitted,
Heidi Nesheim, Secretary








Westside Quilt Guild Board Meeting
March 2, 2020

Present: Sue Nichols, Marilyn Alexander, Susan Greathouse, Heidi Nesheim, Penni Eagan, Renee Friberg

The meeting opened at 6:01 pm

President
The guild received $14.98 from Amazon smile. Sue will mention at the next member meeting that members need to keep conversations to a minimum, or not at all, during the meeting. There has been too much talking which is distracting.

Vice President Education
Susan was approached by Robbie Berg; she would like to do a Featherweight maintenance class. Susan will get more details and check with Programs for a possible date. The Chicas classes will be on March 9th and 16th at Lincoln Elementary School, Hillsboro. The class will be held in April at Free Orchard Elementary School, Cornelius. The students have muslin squares, they will choose squares and triangles for their blocks and the instructors will fuse, then students will add embellishments. Westview High School still needs help on Mondays, for more information talk to Nancy Stober.

Vice President Charity
The Charity Sewing Day with Helene Knott is March 14th, 9:00 to 4:00. Fifteen have signed up to attend. Marilyn will do an email blast with the supply list. Backing and batting is provided.

Treasurer
Penni researched the legalities of using the new Swipe credit card machines and created a “Payment Card Compliance Policy”. All members using the Swipe will need to be trained and sign this policy. The policy is for the protection of the Guild, the person running the transaction and person using their charge card. The policy covers some of the following: Who takes care of the machine? Does everything have to be balanced at the end of the day? (The bank does this at 10 pm). Who is keeping track of it at the end of each event? Whoever is issued a card reader is responsible for the card reader, treat it like cash or a credit card, don’t just leave it laying around. Penni will be in charge of the reader until more are trained. The goal is to have one for membership, programs and eventually the quilt show. Additional readers will be available from the bank for limited use during a big event.  There will be a 3% charge to cover service fees, a sign will be posted stating this charge. Penni provided a binder to each board member with the “SwipeSimple User Guide.” These binders are to be handed down to the next board members as transitions happen. The availability for charging workshops will begin at the April meeting, and will not be used for membership fees at this time. There will no minimum charge required.

Sue stated that committee chairs need to get their budgets in for the next fiscal year. Sue also needs committee reports for the end of the year.

There was the discussion for the need of a receipt when items are paid for with cash such as; membership, retreats and workshops. Renee has extra receipt books in Ways and Means, she will provide them for use.

In the past there was a form to give members who donate quilts to charity in order to use the tax deduction. They can deduct the cost of materials but not their time. Penni will see if she can find the forms that were used.


Secretary
No reports.

Membership
No report, not present

Quilt Barn Trail
A person in the community requested information on getting a block for their property. The guild is no longer making blocks. The blocks were limited to 60 and those have been made.

Ways & Means
Renee talked to Denise Lancaster regarding the mini raffle. There was discussion regarding upgrading the raffle choices due to a decline in sales.
Renee has a lot of logo merchandise, including three tubs of white tee shirts. These shirts were purchased in 2014 and are not selling. She asked for ideas of what could be done with them, possibly a tee shirt quilt class. There are also tote bags, Quilt Barn shirts and lots of quilt show pins. The decision was made to sell the pins for cost, $3.00 each. Renee will ask the membership if they have ideas of what type of logo merchandise they might like in the future.

Programs
No report, not present

New Business
Sue discussed the possibility of changing “jobs”, (charity, holiday party, mini raffle and others) annually. This change would allow more members to become actively involved. More discussion is needed.

Christina Todd asked Marilyn about charity quilts to Hillsboro High School Foster children. Marilyn found out after talking to Carolyn Drosd, that it was separate and not a part of the guild’s charities.

Marilyn will have Carolyn write a description of the charity quilts; what are our organizations, fabric print limitations, quilt sizes and quantities, to be published in the newsletter.

Old Business
Heidi presented the final draft of the By-Laws, Polices, Standing Rules for approval. One change was made regarding workshop/retreat payments. The word “you” will be replaced with member/attendee. Heidi will make the change and update headings with spacing and bold type for ease of reading.


The meeting was adjourned at 7:58 pm

Respectfully submitted,

Heidi Nesheim, Secretary











Meeting Minutes

Westside Quilt Guild General meeting
February 17, 2020

The meeting was called to order by President Sue Nichols

                                                                                                                                       
Sunshine & Shadows
Jean Lasswell talked to Barb Sanders; Barb is unpacked and can park in the garage.
Sue Nichols has a Shadow/Sunshine. Jayne May stepped down as newsletter editor and Sharon Kennedy took it on. Thank you to Sharon, “from the bottom of her heart.” Her first newsletter was a hit.

Birthdays
Feb birthdays stood up and shared their birthdays with the State of Oregon.

Two Pins
None this month

2021 Quilt Show
Heidi Nesheim is the 2021 Quilt Show Chair. She shared it has been 106 days since the quilt show and there are 685 days until the next one. She shared the struggle to find a new venue for the show. The facilities at the Fairgrounds are not financially feasible with prices guaranteed to increase next year. Heidi is in contact with the new Hillsboro Community Center on 53rd but it is still being built. They are interested in hosting our quilt show but nothing is set. Several suggestions were presented; airport hangers, Brookwood Library, local schools, Tigard Library, Walter Cultural Arts Center and an armory. She will look into these possibilities.

Charity Quilts
Marilyn Alexander will be taking sign-ups at the break for the Charity Sew Day; March 14th,
9:00 am – 4:00 pm at Jessie May. The day will be spent with Helene Knott making log cabin blocks through a round robin. More details will be emailed, to those who sign up, regarding fabric and cutting instructions. This is a free event. Marilyn would like volunteers to help with set up and take down.

Show and tell; six members showed eight quilts for charity. Connie Gaebel showed a quilt that is too large for our charities however, we give three organizations these quilts for their raffles, Connie wanted to know who made this quilt (Kathy Whisman).
Quilts for Cops now accepts quilts for K-9’s when they are injured, Sue Nichols made two.

Challenge Quilts
Carrie Townsend shared a letter from a recipient of one of our charity quilts.
Carrie stepped in for Mona Woo to talk about Quilt Challenge 2020. The theme is “Angles”, finished 12” x 12”, due June. Use your imagination and do anything you want of that says angles to you.




President
Sue share that about two years ago she got a call, she was told to just say no but that didn’t work, so now she has been your president for two years.  She would love someone else to be the new president. Any volunteers??? Sue stated that it has been an eye opening experience for her with some work and a lot of fun. Give sue a call or she might be calling you.

Mini Moments with Annie
It is time to think about your rulers and templates. More rulers or more templates? Stand if you have more than five rulers. One member has at least 50. Stand if you have more than five templates, same member as the rulers has at least 50 templates. Do you have an idea for mini moments: See Annie at the break.

Nancy Strober
The shop teacher at Westview High School has received a donation of sewing machines, he is looking for volunteers to help teach the students how to sew. If you are interested contact, Furl Kamakaala. The class is after school, Mondays 2:30-3:30 but other times can be arranged on an individual basis. You will have to get cleared through the Beaverton School District to volunteer.

Patterns of the logo from last year’s quilt show, are for sale at the break, $5.00.

Nancy is interested in starting a scrap club, she will be taking sign-ups at the break.

Technology
Joyce Greenfield has agreed to take on our technology. She is looking forward into moving us into the 21st century and creating a website. She is looking for a company to host and design the website. The company must have an LLC and she would prefer them to be local. The website will be more user friendly with the calendar, signing up for workshops/retreats, membership, meeting minutes and so on. See Joyce if you have ideas of a company or suggestions for the website.

Treasurer
Penni Eagan shared the ability to use charge cards for membership, workshops and retreats, is coming. soon. The board is developing the procedure and policy before the program will be implemented.

Mini Raffle
Denise Lancaster brought all the mini raffle donations to a Sewing Weekend, she had members create bags for the mini raffle. Tonight’s was made specifically for the February raffle.
Mini jelly roll and fat quarters
Yard of fabric and tin with pins
Pink and brown polka fabric
Brown and teal fabric with buffalos
Uneven Star Kit

Quilter Dream Sale
Dixie King shared that, a friend’s mother passed away in November and left a household of sewing supplies. The family is having a sale March 7th and 8th from 9:30 am to 4:00 Saturday and 3:30 Sunday,
1000 SW 331st Ave, Hillsboro. Lots of cotton, Kona, Hoffman, flannels, Omnigrid, thread etc…Flyers are available at the break.


Profits for the Guild
Please take the time and link your Fred Meyer rewards for the guild. We receive the money and you still keep your rewards.
You can do the same with Amazon. Link at Smile.amazon.com
More information was in the Newsletter.

Membership
Marta Lansing is filling in for Lori
There are four guests, and 104 members in attendance.
Winner of parking spot: Annie Tinnesand

Program
Sue Hauser would like to thank Jean for recommending Christine Martell. A lot of speakers come from suggestions, keep them coming.
Christine is a Fine Art Free-motion Embroidery artist. Christine shared her work, with most of her inspiration from her Hillsboro neighborhood and family home in Cape Cod. Christine was surrounded by crafting women while growing up and was given her first sewing machine at age eight. Christine showed her techniques while including many hints to successful machine embroidery.

Retreats and Work Shops
Connie Gaebel discussed registrations.  The following is from an email from Connie and used with her permission.
We all are fortunate to have fantastic workshops and retreats at some really reasonable prices.  With more workshops and retreats available now, we felt it was time to remind us all of the registration policies and why we need them in the first place.
Reason for policies – the guild schedules workshop and determines the cost so as to cover the payment to the instructor, with a limited number of spaces available.  When someone signs up - that spot is saved for them.  So when the member does not pay or show up for their spot for the scheduled workshop – the guild is then short that amount to pay the instructor….hence, those funds come out of the guild budget.  But more important there was another member that didn’t have the opportunity of the workshop.
A quick reminder of the registration policies:
Your guild dues must be current to register for a workshop or retreat.
You must make full payment for the workshop and a $50 deposit for retreats when registering.  If you cannot, you can be placed on the waiting list until payment is received and then moved up when a spot is available.
The workshop cancellation policy is 2 weeks prior to workshop to receive full refund. Exceptions to this policy – emergency situations -
Retreat cancellation policy is determined by each retreat and you are notified at time of registration….the average time estimate is 30-45 days prior to retreat.
If you are not eligible for a refund, you can scholarship or sell your space.
Finally, to be fair to everyone, there will be no registration for workshop or retreats prior to the opening of the guild meeting – it is open during the meeting break.  After the original signup has occurred, you can register by contacting Ruth Voelker.  Ruth is the registration guru and her contact information is in the directory.
See Connie if you have questions.

BREAK

Approval of January minutes. Any additions or changes? One change; correction of Mona’s name. Motion to accept minutes with the change to Mona’s name, from Van Loo to Woo, seconded, Minutes approved.

Show & Tell
18 members showed 22 projects. Four members shared their blocks from Robbie Berg’s pineapple block class. 

Mini Raffle
Brought in $100
Mini jelly roll and fat quarters: Jessica
Yard of fabric and tin with pins: Chris Julhes
Pink and brown polka fabric: Sarah
Brown and teal fabric with buffalos: Martha Long
Uneven Star Kit: Martha Robertson

Block of the Month
Love in a Mist Winner of 23 blocks Heidi Nesheim
Next month block: Goose Creek

Door Prizes
Jean Lasswell and Jane Hogue are always looking for donations; current needs; fabric, magazines and gift bags. Please NO BOOKS!
Winners:
Kathy Eriksen
Dixie King
Jennifer Ann Portune
Annie Tinnesand
Martha Long
Betty Shephard

Upcoming Events
Oregon Gardens retreat this weekend
Thursday Threaders
March 7th Pineapple Block class
March 9th Charity at The Springs
March 14th Charity Sew with Helene Knot
March 20th – 22nd Sewing Weekend
Next month’s program Kelly Cole, vintage fabrics

Announcements
Connie explained details for the pricing of retreats.

The meeting was adjourned at 8:58 pm

Respectfully submitted, Heidi Nesheim, Secretary













Westside Quilt Guild Board Meeting
February 2, 2020

Present: Sue Nichols, Marilyn Alexander, Susan Greathouse, Heidi Nesheim, Penni Eagan, Renee Friberg, Connie Gaebel, Lori Haugsten

The meeting opened at 6:00 pm

President
Thank you, Vice Presidents, for conducting the January general meeting. Sue has started calling to find someone to run the nominating committee, while doing so she found Sharon Kennedy to do the newsletter and Chase Lawrence to do membership. Sue received several suggestions for president, and will call them.  
Sarah from lovecrafts.com would love to send our members a 20% discount code if we post it in newsletter.  It is more yarn crafts, the board decided not to promote her site.
Due to some issues with the calendar, events being dropped, Sue would like to find someone to be in charge of the calendar and other email items. The guild does not have a technology person, Joyce Greenfield has offered many times. Sue N will contact Joyce.


Vice President Education
North Plains Library quilts are being handled by Kate Grandusky and Sue Vosburg. They have ideas for the entire year, each quilt hangs for two months.
Deb Bolton took over Block of the Month and it was a nice transition; she sent an email with the block pattern.
The Hillsboro Foundation grant was issued to the guild for $2,000. The grant states it should “be used to provide direct scholarships for tuition for youth to participate in art education programs and/or provide supplementary funds for supplies and materials within the greater Hillsboro area”. Susan will get clarification as to “Greater Hillsboro” since we serve surrounding areas such as; Forest Grove and North Plains and West Portland. We have only spent $400 of the grant money. Susan will contact Jean Lasswell and/or members of the TARTS for ideas how to distribute these funds.


Vice President Charity
Marilyn went to Schenck with Wilma Hawkin and purchased; one set of small rulers, three larger rulers and two rotary cutters for charity quilts. Carolyn requested items for labels to go on charity quilts, which were purchased. The sign up for March’s Charity Sew Day with Helene Knott will be opened at the February General Meeting. Charity sewing days are the second Monday.

Treasurer
Penni handed out current reports. Penni did extensive research for the ability to use credit cards for all guild purchases; membership, workshops, retreats and quilt show. Penni presented the options. The best price (first reader is free, no monthly charges) and customer service are from Columbia Bank. All swipes (charges/credits) are subject to a service charge by the bank. These service charges will be added onto the member’s cost. The board passed a motion to obtain the first reader and try out this system.
The guild has received $62.05 from the Fred Meyer rewards program. Sue will announce at the meeting to have members join Fred Meyer and Amazon rewards programs. The guild gets funds based on purchases without a reduction to the members points.

Secretary
Nothing to report

Membership
Lori suggested moving from hard copies of the membership directory to electronic. It is difficult to get the directory printed and the majority of members do not pick up their copies. The addendum is having trouble getting printed. Lori asked if everyone needs a copy of the addendum? A decision was made to only print 150 copies. Those who want one may pick it up at the March meeting. Lori receives many renewal checks but no registration paperwork. Lori will not be able to attend the March general meeting; she will bring sign in items to the March Board Meeting. Susan will help cover and will contact Marta Lansing to see if she can also help.

Quilt Show
Heidi contacted the Washington County Fairground regarding holding the 2021 Quilt Show in their new event center. The 10,000 sq ft conference room is available for rent. If we chose to hold the show on the second weekend in November there will be the Portland Holiday Food and Gift Fair in the event space. This will allow more attendees coming to our show. The cost of the conference room is $6398.00. A $1600.00 deposit is required to book the facility. The Board passed a motion to go forward with this event site. Heidi will contact the fairgrounds representative and make the deposit.

Quilt Barn Trail
Mary Lafler and Pat Kimball will start planning a mini tour trip for the residents at The Springs.  A group in Sisters would like a presentation on March 25th , Julie will attend and speak. Jane has a presentation in April.

Ways & Means
Renee reiterated, Smiles.amazon.com will match your spending and donate to the guild. Friends and family members can also designate WQG to receive funding.

Programs
Fiber Artist, Christina Martel, is the February speaker. The NW Quilting Museum canceled as the March speaker. Kelly Cole will speak in March instead of October. Members will only be able to sign up for workshops if paid in full at the time of signing up. If you cannot pay you will be placed on the waiting list and moved up to attending once you have paid. There have been too many classes with no shows, and we are losing money.  Retreats will require a deposit at time of signing up. Refunds will be honored if canceled up to two weeks prior to the event. Members can sell their spot but, they must make those arrangements. Connie will put the policy in the newsletter.

New Business
Two changes to the recent By-Laws revisions: Business Members may sell their products at guild sponsored event if those products support the event, such as; thread, needles, pins etc. (exception: speakers may sell their items at meetings). It will be up to the discretion of the person in charge of the event if there is room for vending.
Previously stated, “Officers to serve two years on the Board”, has been changed to “minimum of one year.” Changes approved.


Old Business
None



The meeting was adjourned at 8:05 pm

Respectfully submitted,
Heidi Nesheim, Secretary






Meeting Minutes

Westside Quilt Guild General meeting
January 20, 2020

The meeting was called to order by Marilyn Alexander, Vice President, at 6:30 pm

Sunshine & Shadows
None

Ways & Means
Not present

Treasurer
Penni asked if anyone accepted cash for a new membership at the quilt show? This might have happened on Saturday. She has no record of the transaction or information on who joined.

Birthdays
January and February birthday celebrants were asked to stand and be recognized. There was one member whose birthday was not in the newsletter; Jan’s birthday is today. The membership sang happy birthday to the group.

Education
In March and April there will be two sessions at two different elementary schools, working with girls learning to sew. Their project will be using batiks and if you have any bright batiks (no smaller than a fat quarter), please donate to this cause. They are also looking for fun buttons to embellish the projects. See Susan Greathouse or Bev Halperin if you have donations.
Westview High School in Beaverton is starting a sewing program. The teacher in charge is looking for willing volunteers to help. You will be required to have a background check prior to working in the school. Check with the school for details.

Mini Raffle
At the sewing weekend Denise brought all items for the mini raffle and asked several attendees to make mini raffle bags. Tonight’s choices are: wool grab bag, black floral fabric, butterfly and plaid fabric, wildflower panel and a mystery grab bag.

Two Pins
Not present

Mini Moments with Annie
Not present

Newsletter
Jayne has stepped down as the editor, Sharon Kennedy will be the new editor. Items for the newsletter are due no later than the Friday following the Board Meeting. (Board Meetings are the first Monday of the month). Submit items to Sharon via e-mail;  sharonFromOregon@yahoo.com
Raffle Quilt
Ann Laffin won the Quilt Show Bird Raffle Quilt. She has it in the break room and would like those who worked on it to sign it for her.


2020 challenge
Mona Van Loo is leading the 2020 Guild Challenge, in her absence Carrie Townsend stepped in to kick it off. This year’s theme is: ANGLES. The requirements are: Anything that speaks an angle to you, could be half square triangles, flying geese or your interpretation. It needs to be a finished size 12” x 12”, quilted and bound. DUE DATE June Guild Meeting. Carrie suggested you break out of your comfort zone and try something new. Any questions should be directed to Mona.

Robbie’s Pineapple Class
Robbie Berg will be teaching a Pineapple Quilt class on February 16th . There are currently 18 signed up for the class, if it fills up, Robbie will offer another class. The class is $40 and includes the ruler.

Membership
Tonight, there were 11 guests, 2 new members with a total of 118 present. Parking space winner: Deneece Hildebrandt.

Charity
Marilyn mentioned there are members in the guild who have longarm quilting machines and they are willing to help quilt some of the charity quilts however, if you are able to do your own quilting it would be appreciated. Carolyn Drosd has 15 pieces of batting tonight for charity quilts, see her at the break. If you need supplies; backing, batting, fabric for a charity quilt contact Carolyn, Marcia Elliot or Nancy Stober.
Connie: The first charity sew day of 2020 is March 14th at Jessie May in North Plains starting at 9:00 am. Helene Knott will the instructor. The quilts will be a log cabin round robin; each person will add a strip to a block, pass it to the next person and so on until the block is complete. At the end of the day there will be a pile of log cabin blocks to assemble into quilts.  There will be a sign-up sheet at the February meeting, with more details in the newsletter. The second charity sew day will be in October with Peggy Gelbrich.

Charity Quilts
Members shared five quilts they made for charity.

Retreats
The Oregon Garden retreat will be held February 21-23, 2020 and there was one cancellation. If you are interested in this space it is $215 for a shared room, see Connie or Ruth. The camping retreat will be June 5-7th at Stub Stewart State Park. Connie has reserved RV spaces and cabins, with estimated cost of $200-210 for RV and $175 for cabins. This will include lodging, lunch and dinner and the sewing space. Breakfast will be on your own. Due to power issues the retreat will be limited to 12-15 attendees. More information will be in the newsletter. The reservations are through Sunday, you will be allowed to stay Sunday night and leave Monday morning.




Program
Tonight’s program is “Winter”, which includes any project you have that reminds you of winter, quilts not required. Please take a moment to tell us about your project(s). Place your projects on your chair for others to view during the break. Our members showed 63 projects.
The March guest speaker will be Christine Martel, fiber artist, photographer, nature lover.
The April guest speaker will be Kelly Cole, collector of vintage fabrics.

Mister Domestic workshops, will be Saturday January 25th and due to high demand, February 1st. He will be teaching off of both patterns at each class. Ruth will send out a PDF of the patterns. There are still several who have not paid, please see Ruth at the break.

BREAK

Approval of December minutes. Any additions or changes? Motion to accept, seconded Minutes approved

Show & Tell
10 members showed 12 projects. Christine Sheridan shared two blocks she made for a project in Australia; the blocks will be made into quilts for those who lost their homes. For more information: Wollongong Modern Quilt Guild. Martha Robertson shared a hand spun, dyed wool coverlet made in the 1800’s.

Mini Raffle
$54
Panel: Maureen Welborn
Wool pack: Jami Stevenson
Butterfly fabric: Patti Dobbs
Black floral fabric: Linda Hall
Mystery grab bag: four mini charms packs, one snowman charm pack, Linda Hall

Block of the Month
This month’s block, Bear Paw, five were made and won by Deneece Hildebrandt
Next month: “Love in the Mist” light blues and white. Debbie gave out all the patterns, it will be published in the newsletter. For the new members: make a block, turn it in, put your name in the drawing and if it is picked you get all the blocks. Did you make more than one, put your name in for every one you made.

Door Prizes
Visitor: Pam Hockman
Diane Attia
Flo Christiansen
Christina Todd
Jeri Trembly
Wanda Parrish
If you have something to donate items such as fabric and tools are welcomed.



Upcoming Events
No Machines Required are the fourth Wednesday from 3:00 – 9:00 pm at the North Plains Senior Center. 

The meeting was adjourned at 8:32 pm

Respectfully submitted,  
Heidi Nesheim, Secretary








Meeting Minutes

Westside Quilt Guild General meeting
December 16, 2019


Due to the Holiday Party the business portion of the meeting was very abbreviated.

Sue thanked everyone for coming out tonight.

Marilyn Alexander had some containers that were left at the charity sewing last month.

Connie reminded everyone that in January there will be no speaker. The program will consist of a trunk show provided by our members. Members are invited to bring anything “Winter” as it relates to December, January and February. These items do not have to be related to quilting. Any questions see Connie or Sue H.  Mr. Domestic is considering a second class in January, if you want to be put on the wait list and considered for this additional class contact Ruth Voelker.

Sue recognized Barbara Sanders for her dedication to our guild over the years and wished her well on her move to Oakland, CA. Sue thanked Carrie for the great job on this party tonight. The board will be reviewing/revising By-Laws and Standing Rules in 2020, please read and suggest any additions or deletions.

Ruth announced that Alicia Johnson had a baby girl, Cecilia (CeCe).

Delores Fullmer sold the most raffle tickets and will receive $30.



Respectfully submitted,
Heidi Nesheim, Secretary





















Westside Quilt Guild Board Meeting
December 1, 2019

Present: Sue Nichols, Marilyn Alexander, Heidi Nesheim, Penni Eagan, Renee Friberg, Susan Greathouse and Connie Gaebel


President opened the meeting opened at 6:03 pm

President
Sue reported that she is healing quickly and thanked Marilyn and Susan for running the November general meeting. Sue receives several calls per month from those interested in joining the guild.

Vice President Education
There will be two sessions with the Chicas after school program at two different elementary schools in Hillsboro in March and April.  The Education Committee will do similar activities as they did for the Chicas summer camp.  The committee has a PowerPoint presentation on the history of quilting that they would be happy to share at a guild meeting if a “filler” program were needed, and Bev Halperin has a collection of children’s books about quilting that she would also like to share at future meeting.  Susan had a good conversation with Jayne regarding the newsletter. Jayne sent out questionnaires to the business members, for a newsletter article, only two businesses responded.

Vice President Charity
The charity sewing day was on November 23, 27 members attended. It went very smoothly. Marilyn asked what is usually purchased with the charity budget. She would like to purchase rotary cutters, for the charity committee, as the current ones are unsafe. Marilyn was advised that she needs to get board approval on large purchases or for new items not purchased in the past. Otherwise the spending is at her discretion and she needs to provide receipts to the treasurer. Helene Knott is doing the spring charity sewing day, it will be a log cabin round robin. Peggy Gelbrich will teach the fall charity sewing.  

Treasurer
Penni provided printed copies of her report. She filed the IRS 990NE postcard, for charitable status and filed for charitable activities required by the State of Oregon. Taxes were also completed. Penni is going to research the possibility of obtaining a “Square” for credit card purchases. There were several sales missed at the quilt show due to the inability to take credit/debit cards.

Secretary
Heidi sent a letter Aloha Sew and Vac thanking them for the sewing machine donation and helping with the block assembly and design.

Quilt show

Sue received a letter from a member who asked it to be shared with the board and quilt show committee. The member was disappointed that her two quilts were displayed as folded, with only a portion of the quilts visible.  These were mystery quilts and she felt they were displayed in a way that they appeared to be less significant than other quilts. “I was denied the opportunity to share the whole quilt as a work of art and love”. This issue will be addressed for the future shows. Renee will contact Washington County to reserve space for the 2021 show, preferably the first week of November. Heidi was nominated and she accepted to be the quilt show chair in 2021. Sue read a thank you from Tuality for using their facility for the show and the donations received. In the future there needs to be a
criteria available for those who judge the quilts, providing a consistent approach. Judging sheets will be made available for the 2021 show.



Quilt Barn Trail
This time of year is slow. Jane will be unavailable to provide supplies in the upcoming months and would like the supplies, which are currently stored at her home, to be stored in the storage unit. Susan Greathouse will be the contact for access.

Ways & Means
Renee asked how to sign up for “free” money from Fred Meyer and Amazon Prime.  She will provide the information at an upcoming meeting in order to have more members participating in the program.

Programs
There is not program in December due to the Holiday Party. January is a member trunk show, sharing winter quilts and items. Connie will say a few things at the December meeting and will provide information for the newsletter.  There are two retreats in 2020, Oregon Gardens and Camping. Connie is putting together a bus trip, traveling north I-5, to visit some quilt stores. She is focusing on October for this trip. This trip is still in progress as to if it will be a long day trip or an overnight trip.

New Business
Heidi suggested at the next general meeting to have a tutorial of the guild’s blog. The feeling is that many members do not realize how much information about quilt functions are on the blog. There will be a short tutorial at the January meeting. There was discussion about the selling of member’s items during sewing weekends, retreats and general meetings. There is no bylaw regarding this activity. Heidi was approached by a member who would like to sell her items during sewing weekends. A bylaw regarding this will be discussed and written. The general board consensus is by having lots of sales at these functions might overwhelm the facilities and run the risk of a problem for our non-profit status. It is open for discussion, possibility of allowing only business members allowed to sell, or keeping events selling free. Sue would like to review all the by-laws and asked board members to be ready to discuss in January.

Old Business
The quilt donated for the Audubon Society sold for $675.00.



The meeting was adjourned at 7:35 pm

Respectfully submitted,
Heidi Nesheim, Secretary




Meeting Minutes

Westside Quilt Guild General meeting
November 19, 2019

The meeting was called to order by Vice President, Susan Greathouse at 6:31 pm

Opening
None
                                                                                                                                       
Sunshine & Shadows
Connie Graebel saw Sue Nichols, her surgery went well and she has started PT. Eileen Frank, 92, a former member has passed away. Barb Lane had back surgery last week. Heather Pool has a new granddaughter, Andromeda.

Ways & Means
Nancy has donated earrings and necklaces which were not picked up after the quilt show. Please see her if these are yours.

2019 Quilt Show
Marilyn reported on the quilt show. There were approximately 450 paying guests. One hundred members volunteered their time. The boutique and raffle baskets did very well. Marilyn acknowledged the award winners; for a complete list see the newsletter. She thanked and had all the show committee stand up; Jean Lasswell, AnnMarie Cowley, Martha Robertson, Heidi Nesheim, Nancy Stober, Carol Sayles, Mary Lafler, Joyce Greenfield, Shirlene Harrington, Renee Friberg, Fran Warren, and Cathie Smith.

Mini Raffle
Choices are, Micky Mouse fabric, green floral fabric, snowmen fabric, two batiks, Kelly donated a Mom and Me quilt kit from her company.

Birthdays
November and December birthdays were recognized.

Two Pins
This month was a Christmas theme. No Two Pins for December. January theme is blue, white or snowmen (winter theme).

Charity Quilts
Two were shown during the UFO program.

Mini Moments with Annie
Annie challenged the membership to find someone who they didn’t know their name and find one thing they have in common. Once you do, sit down. There is a 90 to 120 second time limit. Some things discovered; both born in Indiana, both OS Beavers, grandparents, teachers, everything Christmas in quilting, have rescue dogs, share Danish heritage, bad shoulders, crochet, got into quilting through friends!

Holiday Party
Next month is the Holiday Party. There are 22 people helping with set up, take down and making centerpieces. Carrie is overwhelmed and overjoyed at the willingness of people to help. There will be no live music, allowing for conversation, and more space between tables. Gifts should be quilt related, $10 or less. Gifts should be wrapped, not multiple layers. Please bring a Christmas theme item to hang on the wall, keep it to a two pin size.  Carrie asked for a show of hands if the membership wanted random seating or allow to choose your own table. The result was to do the same random seating as last year. Potluck food list is the newsletter and here: A-F dessert, G-L appetizer, M-R main dish, S-Z side dish.  One person per table will win the centerpiece.

Raffle Quilt Drawing
There were 2000 tickets sold. Due to a law, the tickets must have the chance of winning printed on the ticket, such 1 in 2000, which prevents us from printing more tickets when we sell out. Winner: Jim and Ann Laffln, she was home sick, Nancy called gave her the great news so all could hear.

Membership
107 attendees; one guest and six new members. Parking spot: Clara Mashek

Program
No machines required is once a month on the 4th Wednesday from 3:00 pm to 6:00 pm, hand work only, ironing is okay. Due to Thanksgiving it will be Wednesday the 19th. The Oregon Garden is full. If you are still interested, see Ruth or Connie to be added to the waiting list. Saturday November 23rd is charity sewing at Jessie Mays with Irena Swanson. You need to bring 30 strips, WOF and 4 inches wide. Kits will be available, provided by the charity quilt committee. There will be a pot luck lunch. This event is from 9:00 am-4:00 pm, you can still participate, and sign up to help set up and clean up at during the break. Connie invited everyone to join Sewing Saturdays, Sewing Weekends, Retreats and Workshops to meet those you don’t know. This is a great way for new members to meet people.

Marilyn will be stepping down the end of the year from the Block of the Month. She explained her process and will help the new chairperson.  The new chairperson, Deborah Bolton, will start in January.

Patty Dobbs introduced the 2019 UFO Challenge Reveal
41 members signed up for UFOs, 643 unfinished projects. Participants will get a ticket for each item finished. 26 members completed projects for a total of 114. Winners $30 each; Marta Lansing, Marilyn Alexander, Marlene Thomas and, Patty Dobbs.

Coming up:  December Holiday Party, January Winter Trunk Show. Bring your items that reflect winter. It can be a broad interpretation; holidays, quilt made in the winter, Valentine’s Day, anything that makes you think of winter. These could be wall hangings, pillowcases, bags, purses, boxes, make by the owner. After the items are shown to the membership, they will be draped on your chair for others to see. January 25th fabric weaving workshop with Mr. Domestic is full. If you are interested, have your name placed on the waiting list and Sue will check if he would consider an additional class. Robbie Berg will be teaching a pineapple block class, February 15th, using a Bloc Loc ruler. Cost is $40 for class and includes the ruler.

BREAK

Minutes
Approval of October minutes. Any additions or changes? Motion to accept, seconded, minutes approved.

Show & Tell
11 members showed their work.  Two were charity quilts

Mini Raffle
Made $61  
Mom and Me Kit:  Marci Yoder
Snowmen: Mary Lafler
Batik: Marta Lansing
Green floral: Heidi Nesheim
Mickey Mouse: Kate Grandusky

No Mini raffle in December

Block of the Month
Winner: Renee Friberg
No BOM December. The Bear Paw is for January, dark with tan, note it is a 14-inch block.

Door Prizes
Winners: 
Flo Christiansen, Alicia Johnson, Carolyn Drosd, Eliabeth Schneider, Lorie Dale, Cheryl Kraft
No door prizes in December

Announcements
The church was given a lot of milk from New Seasons and it will go bad before they can use it all. It was offered to those who would like to take it home.

The meeting was adjourned at 8:42 pm

Respectfully submitted,
Heidi Nesheim, Secretary




Westside Quilt Guild Board Meeting
November 4, 2019

Present: Sue Nichols, Susan Greathouse, Marilyn Alexander, Heidi Nesheim, Renee Friberg, Connie Gaebel, Lori Haugsten

                                                                        The meeting opened at 5:59 pm

President
Sue received an email from Portland Modern Quilt Guild to see if we would be interested in doing a joint quilt show. Discussion was held about the logistics, and coordinating the two groups. We just finished the quilt show yesterday, and we want to table for it for now, maybe revisit it in a year. During Sue’s absence Susan and Marilyn will conduct the November general meeting. There was a discussion on how can we cut the time of the general meeting, members think they run too late. A possible suggestion was to shorten breaks and work to get everyone back from the break quickly. Also discussed was how can we get people to stay for the full meeting and not leave at the break.

Vice President Education
In October Jane Foust and Bev Halperin did a Quilt Barn Trail presentation at the International School. The kids were great, with lots of questions. They will meet again to work with the Chicas this winter. If you get requests for education send them to Susan. Marilyn Hickman wants to stop doing the BOM in January.  The advisor for the newsletter is Susan and she receives the proof before member wide distribution. There was a discussion of possible changes to the newsletter, such as; A Business Member of the Month, needs to be completed for a different business member each month; Less color; “How to be Involved” moved to the directory. Connie asked about quilts for the Hillsboro foster kids, it is currently tabled until we hear from the schools.

Vice President Charity
Sue received and email regarding a donation of two charity twin size quilts, will forward to the Charity Chairpersons. 35 have signed up for the Charity Sew Day with Irena on November 23rd, an email will be forthcoming to all the attendees. We don’t pay to use Jesse May. Must sweep and take away the garbage. Previously the board chose who the charities were to receive quilts, this was prior to having a VP of Charities. We may need to consider input from the general membership. Charity Chairpersons.  Marcia and Carolyn, want to keep it to those groups currently receiving the quilts. If someone has a group, you can email and the board will discuss. Marilyn will write a description of the charities, for the newsletter.

Secretary
Nothing to report

Treasurer
There was an e-mail from Penni, on the October 15th requesting permission to spend $60 for anti-virus to avoid hacking. Voted to approve.

Membership
Lori will put a notice in the newsletter reminding those who have been members but not renewed, that they need to renew (no price reduction for late renewals). If not renewed by January they will be removed as members, they will have had six months to renew by January. Lori will produce the addendum in January. There are people attending meetings, signing up for retreats and classes, who are not paid members.

Ways & Means
Boutique was a booming success $4493.50, two years ago the boutique made approx. $900.  This year $1577 was in consignments. The final total will not occur until consignees do their inventory.

Programs
Connie has dealt with attendees at the Oregon Gardens who were not paid members. This year the retreat was filled up on the first night of sign ups, which has never happened, however five were not current members. There is a waiting list. Connie will contact those who are not current members and move them to the wait list (once they paid their membership dues). She will move those on the wait list to the confirmed attending list since they are currently paid members.  

New Business
Connie has been asked if there is a guild historian. Since there is not one, she would like to take this on with some help. The board agreed it was a good idea.

Question: Why are we limited to how many raffle tickets are sold? Answer: it is a law that the chances of winning are printed on the tickets. For example: “Only 2000 tickets will be sold.”

Several people have mentioned at the board officers should be for two years. It takes a while to get used to job. This will be tabled until after the first of the year and it will need to be proposed to the general membership.


Old Business
None





The meeting was adjourned at 7:36 pm

Respectfully submitted,
Heidi Nesheim, Secretary



General Meeting Minutes

Westside Quilt Guild General Meeting
October 21, 2019

The meeting was called to order by Sue Nichols, President, at 6:30 pm

Opening                                                                                   
The parking lot is full, thanks to everyone for coming out.

Sunshine & Shadows
Sue Hauser’s fourth granddaughter was born two weeks ago today.

Ways & Means
Renee...logo merchandise is available for sale at the break.
Nancy…Boutique…lots of wonderful items will be available at the quilt show. “Thank you very much”.  If you have something for the boutique call or email Nancy. She has forms tonight if you want to place items on consignment.

2019 Quilt Show
Marilyn announced that it is almost quilt show time! Reminder; it is November 2nd and 3rd at Tuality Health Education Center (334 SE 8th Ave at Baseline). Volunteers come in at 9:00 both days, there will be a check in table and a name tag. There is a need for more volunteers who can do heavy lifting, talk to Mary Lafler. Quilt drop off is October 31st 2 pm-7 pm and November 1st 10 am-12 pm. Set up will start at 2:00. If you are helping to hang quilts please bring a step stool or small ladder. Volunteers get free admission.  Quilt pick up is at 4:45 pm on Sunday. If you can’t remember what you volunteered for see Marilyn. Jean has the block kits for those who pre-ordered. If you missed out, they will be available at the show for $12. If you have donations for the raffle basket see Shirlene. Try to keep parking around building to a minimum to leave room for our guests. There are free parking structures across Baseline and one next to the building (southside).
  
Mini Raffle
Jami filled in for Denise. The choices are a set of towels and embroidery patterns, layer cake(Courtyard by Moda), American Spirit quilt kit with flags, Christmas panel, and a bundle of Christmas fabric.

Birthdays
In order to shorten the length of the meeting the birthday announcements were dropped. Sue decided they needed to be brought back. Those with October and November birthdays were recognized.

UFO Challenge
The deadline for the challenge is next month! The November program will be UFOs, if you have entered yourself in the UFO challenge be sure to bring your completed items next month. Remember if you had them on your list but gave them away, they still count! We are doers and finishers!!  You will get a ticket for all projects completed.

Two Pins
There will not be any until January.

Charity Quilts
No charity quilts to show. Next month for charity sewing it will be in a different room, there will be a sign posted at the Springs as where to go.
Where do the charity quilts go?  Camp Erin, Tuality Hospital and Cares Northwest.

Mini Moments with Annie
None

Holiday Party
Carrie is the chairperson. It is our December 16th meeting. There will be more information in the newsletter, including what food you are to bring, based on your last name. She has 19 volunteers helping. If you agreed to make a centerpiece see Carrie. The gift exchange is something quilt related, homemade, books, fabric, tools, and so on the price limit is $10. Carrie shared the gift she received last year.

Membership
Lori….18 visitors, one new business member and 143 in attendance. Parking spot:  Elizabeth Schneider.

Program
Mr. Domestic Mathew Boudreaux
There were lots of requests to Sue to have him as a speaker. He opened by saying, “I am amazed and humbled by having so many interested in seeing what I have to say, I’m just a goober and a dad”. He spent his time sharing his journey and hoping others will join him in spreading joy and positivity. He will teach a WQG exclusive weave class on workshop January 25th, called the “Weave your own adventure class”. You will leave with the class doing something you never thought you could do!!

Connie
Connie acknowledged all the time Sue Hauser has dedicated to being the Program Chairperson and asked the membership to her a hand for her 6-8 years of work. If Sue was your adviser, you will need to contact Connie for any questions. Tonight the Oregon Garden Retreat sign ups begin, it is Feb. 21-23, 2020. Charity sewing with Irena Swanson is November 23rd at Jessie May.  There is still lots of room for signing up, the event is free. Alton Collins had filled our spot, and asked why we didn’t sign up for retreat. After lots of conversations, it was determined it was not going to work in 2020, but will do it again in 2021. The camp out retreat will be in June.  (after break note: Oregon Gardens Retreat had 60 spots available and all have been taken with two on a wait list. This has never happened on the first day of sign ups.)

BREAK

Minutes
Approval of September minutes. Any additions or changes? Motion to accept, seconded, minutes approved

Show & Tell
11 members presented quilts for show and tell.
  
Mini Raffle
Made $70

Block of the Month
Marilyn had two blocks from September and one from August.
Nine blocks were made this month. Winner: Denise Hildebrandt
Next month’s is Scrappy Star in red.

Door Prizes
Winners:  Six door prizes with really cool bags donated from Sisters quilt show. No door prizes in December. Donations are always accepted but please no books or magazines. Winners: Flo Christiansen, Christine Sheridan, Laurie Anderson, Peggy Raines, Stephanie S., Lynette Walters

Announcements
Be sure to read your newsletter
Next Board meeting, 1st Monday, November 4, 2019
The next general meeting will be conducted by one of the vice presidents, Sue will be unavailable.


The meeting was adjourned at 8:44 pm

Respectfully submitted,

Heidi Nesheim, Secretary





Westside Quilt Guild Board Meeting
October 7, 2019

Present: Sue Nichols, Marilyn Alexander Heidi Nesheim, Penni Eagan, Renee Friberg, Connie Gaebel, Lori Haugston, Carrie Townsend

The meeting opened at 6:00 pm

President
Sue is still trying to find our who has keys to the storage units and mail boxes. She asked the board members and will ask the general membership at the next meeting. Some of the locks are getting hard to open and need new ones. There are times when the lockers are not completely locked.
She also inquired as to who has the Office Depot Copy cards. These allow a discount for making necessary copies. There might be four or five out in our memberships. We received and endowment from the Hillsboro Arts & Culture Endowment (HACE), in the amount of $563. Heidi will send a thank you.

Vice President Education
Not Present

Vice President Charity
Marilyn will be going to charity sewing at the Springs to get to know some of those involved. She will also attend the charity sew in November, at Jesse Mayto see what is involved.
The November general meeting duties will be shared Mariyln and Susan Greathouse,  Sue will be unavailable. Sue will forward emails during her absence.


Carrie Holiday Party and Challenge

Carrie presented information regarding the Holiday Party. She will begin looking for 8-10 volunteers. Her budget is $250. She will distribute the pattern for the center piece for volunteers to make. She will provide the Christmas print, volunteers will provide the green fabric. Gift limit $10. More information to come

Mona and Carrie will be doing the quilt challenge. 18” x 18”. Theme ANGLES

Treasurer
Report distributed. Made a little bit of money from the Girl Scout Retreat. Mason was told we would get 50% off due to late arrival of tables but we only got %20. Sue got and Invoice from Party Pros online and it said “invoice” it was a hacked email. Sue needs to call and check on the refund from party pros.


Secretary
Heidi’s internet is down and will not be up and running until Friday, posting of minutes will be delayed.
A binder of previous secretaries was given to Heidi, how long do we need to keep items such as minutes, by-laws, standing rules etc. some go back to 2009? No one knows, Heidi will contact the  State of Oregon Non-Profit help line.



Membership
Nothing to report.
Sue asks why no phone numbers? Lori has no idea why it came out that way it might have something to do with the directory program. She will do some research and hopefully find an answer. The question was raised if there was a way to add the year members joined the guild.  Lori, does not have those records, however, she has all the sign ins, old directories,  and registration forms.

Quilt Barn Trail
They held three presentation at NW Quilter’s Expo, standing room only at most of them. There was all a QBT treasure hunt at the show. See the newsletter for more details as to their activities. Sue gets many requests, of those who want to be a part of the Quilt Barn Trail.

Ways & Means
The preparations for the boutique is going very well, really nice stuff. There are only 20 tickets left for the raffle quilt. Sold $117 of logo merchandise at last meeting and now low on logo merchandise. Renee suggested getting Quilt Barn Trail mugs and water cups to sell.


Programs
Connie is working to help streamline Charity and Programs. If there is something particular you want to know each month, let Connie know. She wants to make smaller presentations at the general meetings.

New Business
We received $1200 from the Knights of Pythias at the Garlic Festival for monitoring the beer garden.

Old Business

The meeting was adjourned at 7:05 pm

Respectfully submitted,
Heidi Nesheim, Secretary





Meeting Minutes

Westside Quilt Guild General meeting
September 16, 2019

The meeting was called to order by Sue Nichols, President, at 6:31 pm

Opening
President Sue N. said from this month forward when want to be added to the agenda, you need to let her know the Saturday prior to the general meeting. There are lots of quilt shows going on now or soon. This weekend, Saturday, Vernonia St. Mary’s Quilt Fair 10am-4pm, admission $1.00.  Ladies of the Lake Quilt Guild Show, Oct. 4th and 5th, admission $10. Columbia River Gorge Quilt Show, Oct. 18 and 19 admission $6. Harvest and Stitches Shop Hop Oct. 5-19 Passports out front.

Sunshine & Shadows
Denise has a grandson born Sept 1 Elijah Benjamin. Betsy’s arm is healing.
Sue is out of town for 10 days starting Thursday. If there are emergencies or a need for information your contact person will be VP Marilyn Alexander.

Ways & Means
Renee, has logo merchandise for purchase, Quilt Barn totes, long sleeve t-shirts and past quilt show pins. Nancy S. is doing the boutique for the show, thanks to all who have brought items. If you want to make something for the boutique and do not know what, Nancy has books of ideas, that you can borrow. She also has two little unfinished projects you can take and finish for the boutique. The raffle quilt is here to see and she has a few tickets left.

2019 Quilt Show
Marilyn introduced the featured quilters for the quilt show: Linda O’Brien, Toni Beattie, Connie Gaebel, Carrie Townsend, Clara Mashek, Chase Lawrence, Peggy Gelbrech, Ann Laflin, Stephanie Hinsvark, Mona Woo, Jayne Gallager and Patty Dobbs. Tonight is the last night to submit your quilt show submission.
Still need volunteers for the show, volunteers get into the show for free. Need help with strong arms to help get the rack of drapes and pipes to the site. Quilt pins for sale tonight $5. Jean asks that anyone going to the area quilt shows to take our show’s flyers. Heather Perez designed the poster and it is now a block. You may pre-order the kit today for $10 or purchase at a later date for $12. The kit includes background, everything for the front, with an alternate road design available. Sign up and pay tonight and kits will be delivered at the October meeting. Syrena shared the birds quilt for the Audubon Society’s raffle. She thanked everyone who did a bird.

Quilt Barn Trail
Not here

Mini Raffle
Stack of florals, turkey day wall hanging kit, wool scraps, charm pack with pattern, batiks blue and gold.

UFO Challenge
Nothing has changed. November meeting is UFO’s.

Charity Quilts
Show and tell…..7 quilts were shown.

Two Pins
Jeri Adams will be in charge of two pins, thank you Clara.

Mini Moments with Annie
Not here

Membership
Lori, moved to before break so guests are still here to be acknowledged. Six guests and 117 members present tonight. Winner of the parking spot: Toni Beattie

Program
Our speaker tonight is Marie Bostick. She has written 15 novels and three novellas. She is a NY Times bestselling author. Hallmark Christmas movie “Everlasting”  is based on her novel The Second Sister.   Her presentation was full of humor and “Creativity Truths”.  As she finished, she said, “Go forth and make some art, when you are done, send her a picture.” Her blog: FierceBeyond50.com
Sue H. reminded everyone that information on upcoming events are on the guild calendar, blog and the board made by Ruth. 

BREAK

Approval of minutes
Any corrections or additions? They are online on the blog. Motion and seconded, all in favor, aye.

Programs
Connie and Sue H. talked about their duties. An adjustment of their duties was presented at the board meeting and approved to move Connie into the position of Program Chair.
At the October meeting there will be sign-ups for Oregon Gardens Retreat in Silverton Feb 21-23rd. A $50 deposit will be required when you sign up. Connie has not received all the documents from the Gardens yet, and does not have the exact amount for the retreat.  That information will be at the October meeting.
Alton Collins originally did not have space for us for 2020 but did recently offer a different weekend. Alton Collins will happen the last weekend in May. The camping retreat will move to September. The fall retreats will rotate, in 2020 it will the camping one and 2021 will be the Girl Scout.

Show & Tell
15 people showed their wonderful projects.

Block of the Month
Winner: 14 blocks Kate Grandusky.
Whoever won last month’s block, Marilyn has one more block.
Next month Really Split Nine patch, scrappy. The key is lights and darks, get your values right.

Mini Raffle
Made $110

Door Prizes
Book on tape donated by Marie Bostwick, Syrena won. Other door prizes went to six members. Reminder, you must be present to win, several names were drawn of those who had left. Winners:  Marlene Thomas, Lori Haugston, Linda Hall, Denise Lancaster, Penni Eagan, Carol Sayles.

Announcements
Shirlene announced she is short one basket for the quilt show raffle. She asks members to bring something quilting related to make a basket from the guild. Items due at the October meeting.

The meeting was adjourned at 9:03 pm

Respectfully submitted,
Heidi Nesheim, Secretary






Meeting Minutes

Westside Quilt Guild General meeting
September 16, 2019

The meeting was called to order by Sue Nichols, President, at 6:31 pm

Opening
President Sue N. said from this month forward when want to be added to the agenda, you need to let her know the Saturday prior to the general meeting. There are lots of quilt shows going on now or soon. This weekend, Saturday, Vernonia St. Mary’s Quilt Fair 10am-4pm, admission $1.00.  Ladies of the Lake Quilt Guild Show, Oct. 4th and 5th, admission $10. Columbia River Gorge Quilt Show, Oct. 18 and 19 admission $6. Harvest and Stitches Shop Hop Oct. 5-19 Passports out front.

Sunshine & Shadows
Denise has a grandson born Sept 1 Elijah Benjamin. Betsy’s arm is healing.
Sue is out of town for 10 days starting Thursday. If there are emergencies or a need for information your contact person will be VP Marilyn Alexander.

Ways & Means
Renee, has logo merchandise for purchase, Quilt Barn totes, long sleeve t-shirts and past quilt show pins. Nancy S. is doing the boutique for the show, thanks to all who have brought items. If you want to make something for the boutique and do not know what, Nancy has books of ideas, that you can borrow. She also has two little unfinished projects you can take and finish for the boutique. The raffle quilt is here to see and she has a few tickets left.

2019 Quilt Show
Marilyn introduced the featured quilters for the quilt show: Linda O’Brien, Toni Beattie, Connie Gaebel, Carrie Townsend, Clara Mashek, Chase Lawrence, Peggy Gelbrech, Ann Laflin, Stephanie Hinsvark, Mona Woo, Jayne Gallager and Patty Dobbs. Tonight is the last night to submit your quilt show submission.
Still need volunteers for the show, volunteers get into the show for free. Need help with strong arms to help get the rack of drapes and pipes to the site. Quilt pins for sale tonight $5. Jean asks that anyone going to the area quilt shows to take our show’s flyers. Heather Perez designed the poster and it is now a block. You may pre-order the kit today for $10 or purchase at a later date for $12. The kit includes background, everything for the front, with an alternate road design available. Sign up and pay tonight and kits will be delivered at the October meeting. Syrena shared the birds quilt for the Audubon Society’s raffle. She thanked everyone who did a bird.

Quilt Barn Trail
Not here

Mini Raffle
Stack of florals, turkey day wall hanging kit, wool scraps, charm pack with pattern, batiks blue and gold.

UFO Challenge
Nothing has changed. November meeting is UFO’s.

Charity Quilts
Show and tell…..7 quilts were shown.

Two Pins
Jeri Adams will be in charge of two pins, thank you Clara.

Mini Moments with Annie
Not here

Membership
Lori, moved to before break so guests are still here to be acknowledged. Six guests and 117 members present tonight. Winner of the parking spot: Toni Beattie

Program
Our speaker tonight is Marie Bostick. She has written 15 novels and three novellas. She is a NY Times bestselling author. Hallmark Christmas movie “Everlasting”  is based on her novel The Second Sister.   Her presentation was full of humor and “Creativity Truths”.  As she finished, she said, “Go forth and make some art, when you are done, send her a picture.” Her blog: FierceBeyond50.com
Sue H. reminded everyone that information on upcoming events are on the guild calendar, blog and the board made by Ruth. 

BREAK

Approval of minutes
Any corrections or additions? They are online on the blog. Motion and seconded, all in favor, aye.

Programs
Connie and Sue H. talked about their duties. An adjustment of their duties was presented at the board meeting and approved to move Connie into the position of Program Chair.
At the October meeting there will be sign-ups for Oregon Gardens Retreat in Silverton Feb 21-23rd. A $50 deposit will be required when you sign up. Connie has not received all the documents from the Gardens yet, and does not have the exact amount for the retreat.  That information will be at the October meeting.
Alton Collins originally did not have space for us for 2020 but did recently offer a different weekend. Alton Collins will happen the last weekend in May. The camping retreat will move to September. The fall retreats will rotate, in 2020 it will the camping one and 2021 will be the Girl Scout.

Show & Tell
15 people showed their wonderful projects.

Block of the Month
Winner: 14 blocks Kate Grandusky.
Whoever won last month’s block, Marilyn has one more block.
Next month Really Split Nine patch, scrappy. The key is lights and darks, get your values right.

Mini Raffle
Made $110

Door Prizes
Book on tape donated by Marie Bostwick, Syrena won. Other door prizes went to six members. Reminder, you must be present to win, several names were drawn of those who had left. Winners:  Marlene Thomas, Lori Haugston, Linda Hall, Denise Lancaster, Penni Eagan, Carol Sayles.

Announcements
Shirlene announced she is short one basket for the quilt show raffle. She asks members to bring something quilting related to make a basket from the guild. Items due at the October meeting.

The meeting was adjourned at 9:03 pm

Respectfully submitted,

Heidi Nesheim, Secretary



Westside Quilt Guild Board Meeting
September 3, 2019

Present: Sue Nichols, Susan Greathouse, Heidi Nesheim, Penni Eagan, Renee Friberg, Sue Hauser, Connie Gaebel, Lori Haugsten

The meeting opened at 5:58 pm

President
Sue asked who currently has keys to the storage unite and mailbox. She up dated her list and will see that Renee will get a key to the storage unit by the October General Meeting.


Vice President Education
Susan reported about the Adelante Mujeres Chicas Camp. Five guild members volunteered their services and talents. 60 girls from 5th to 12th grades participated at different stations throughout the day. They used muslin and felt to make quilt blocks. Many wanted to hand sew their blocks. They will continue to work with this group throughout the school year with two additional school teachers. Due to travel more sessions will not begin until November. The guild members brought quilts to share which the girls enjoyed.
.

Vice President Charity
Absent

Secretary
Heidi revisited the idea of posting an agenda for all to see at the General Meetings. She talked the IT people and found timing would make it difficult to post on the screens at the meeting. She suggested a flip chart for all to see at the entrance to the meetings. The purchase of a flip chart and stand was approved. Sue reminds everyone who needs to be added to the agenda MUST have it to her no later than the Saturday prior to the Monday meeting.


Treasurer
Penni passed out copies of her report. She commended Donna for her willingness to help through the transition.

Membership
Lori reported that there have been several disgruntled members regarding their membership and photos. The membership committee have be the recipients of confrontational remarks. They would like to remind membership that her committee along with everyone else, who works hard to keep our Guild going strong, are volunteers. Mistakes can be made, none of which are intentional. We all try to do our best for the sake of the Guild and would appreciate it if negativity is left at the door when you come to meetings. Email Lori if you need her to mail you a registration form. Membership renewals were due in July in order to be included in the current directory. There will be a mid-year addendum to include those not included in the current directory. She re minds everyone that the membership “desk” is not open until 6:00, please do not check in until they are ready.

                                                                                  Quilt Barn Trail
Sue received a letter from the committee. See last page for the full letter. Heidi reported that the AAA Magazine mentioned the Trail in their latest issue.

Ways & Means
Nancy still doing things since she has the quilt show boutique. Renee posed the question of should we do rummage sale vs. brown bag. The brown bag requires a lot of hours and storage space, including a U-Haul rental. The returns are greater from brown bag $3500+ vs $1600. The time of the year is also a challenge. To align with the fiscal year the decision was made to hold off and not do a big fundraiser until April 2021. Sue stated she can “hold” April 2021 in programs and if things change, she can fill the spot with a few months’ notice. Any suggestions for a future fundraiser will be appreciated.  A reminder, needs to be placed in the Newsletter, to encourage members to sign up with Fred Meyer and Amazon for points. Your personal points are not affected however, the guild will get a portion donated based on points obtained.  Renee will start bringing WQG logo merchandise to meetings for members to purchase.


Programs
The program committee consists of Sue H., Ruth, Connie and Toni.  They recently met to determine what are the roles and responsibilities for each member. The committee agreed that some roles need to change. Connie will take over as the lead for programs, Sue will get speakers and arrange workshops, Ruth will handle sign ups for retreats and workshops, Toni and Connie will work together on retreats. Any questions regarding programs should be directed to Connie. Connie reported that our eight-foot tables at the Senior Center are being use by the center, as a result several are broken and unsafe.  Connie would like approval to purchase two new tables. She suggested the six-foot tables from Costco that fold in half. This way they can be stored in the storage room and not be as appealing to be used by the center. These tables would cost approx. $50, the eight-foot tables would cost approx. $150.  A motion was made by Renee to purchase two six-foot tables, there was a second by Susan and all approved. The broken tables will be offered for sale for parts at a later time.
Coming up:
Girl Scout Retreat:  Sept 6-8, all spaces filled
Grandmother’s Garden:  Sept 15
September Speaker: Novelist Maria Boswick
Sewing Saturday September 21
No Machines Required September 25
There will be an e-mail blast for the Mystery Class’ instructions. It happens October 5th & 6th $25





New Business

A member at the last meeting wanting to show a quilt at the general meeting with some nudity. She asked if would be appropriate in a church venue. It was decided it could be inappropriate and will ask her to bring it to a Sewing Saturday or Sewing Weekend and that she asks before she shares. It was also discussed that members respect the venue of our meetings and avoid language that is inappropriate.

Penni will be unavailable for a month, Sue H. will take over treasury during her absence.

Connie is working on the new “rustic” retreat for 2020 in Scappoose. She will be trying to get the reservations this week when they open at midnight. She is reserving RV spaces, cabins and the community center. The dates are June 5-7, 2020. There will be no Girl Scout Retreat in 2020.  These two locations will alternate the following years.  There will be additional Sewing Weekends to accommodate the loss of one retreat in 2020.

Susan asked if she needed a sub for meetings? It was determined that only the president and secretary need subs.
Mass e-mails, send to Carrie for blasts.  Jayne May is doing newsletter.

Old Business


The meeting was adjourned at 7:21 pm

Respectfully submitted,
Heidi Nesheim, Secretary


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