Minutes

Westside Quilt Guild Board Meeting
December 1, 2019

Present: Sue Nichols, Marilyn Alexander, Heidi Nesheim, Penni Eagan, Renee Friberg, Susan Greathouse and Connie Gaebel


President opened the meeting opened at 6:03 pm

President
Sue reported that she is healing quickly and thanked Marilyn and Susan for running the November general meeting. Sue receives several calls per month from those interested in joining the guild.

Vice President Education
There will be two sessions with the Chicas after school program at two different elementary schools in Hillsboro in March and April.  The Education Committee will do similar activities as they did for the Chicas summer camp.  The committee has a PowerPoint presentation on the history of quilting that they would be happy to share at a guild meeting if a “filler” program were needed, and Bev Halperin has a collection of children’s books about quilting that she would also like to share at future meeting.  Susan had a good conversation with Jayne regarding the newsletter. Jayne sent out questionnaires to the business members, for a newsletter article, only two businesses responded.

Vice President Charity
The charity sewing day was on November 23, 27 members attended. It went very smoothly. Marilyn asked what is usually purchased with the charity budget. She would like to purchase rotary cutters, for the charity committee, as the current ones are unsafe. Marilyn was advised that she needs to get board approval on large purchases or for new items not purchased in the past. Otherwise the spending is at her discretion and she needs to provide receipts to the treasurer. Helene Knott is doing the spring charity sewing day, it will be a log cabin round robin. Peggy Gelbrich will teach the fall charity sewing.  

Treasurer
Penni provided printed copies of her report. She filed the IRS 990NE postcard, for charitable status and filed for charitable activities required by the State of Oregon. Taxes were also completed. Penni is going to research the possibility of obtaining a “Square” for credit card purchases. There were several sales missed at the quilt show due to the inability to take credit/debit cards.

Secretary
Heidi sent a letter Aloha Sew and Vac thanking them for the sewing machine donation and helping with the block assembly and design.

Quilt show

Sue received a letter from a member who asked it to be shared with the board and quilt show committee. The member was disappointed that her two quilts were displayed as folded, with only a portion of the quilts visible.  These were mystery quilts and she felt they were displayed in a way that they appeared to be less significant than other quilts. “I was denied the opportunity to share the whole quilt as a work of art and love”. This issue will be addressed for the future shows. Renee will contact Washington County to reserve space for the 2021 show, preferably the first week of November. Heidi was nominated and she accepted to be the quilt show chair in 2021. Sue read a thank you from Tuality for using their facility for the show and the donations received. In the future there needs to be a
criteria available for those who judge the quilts, providing a consistent approach. Judging sheets will be made available for the 2021 show.



Quilt Barn Trail
This time of year is slow. Jane will be unavailable to provide supplies in the upcoming months and would like the supplies, which are currently stored at her home, to be stored in the storage unit. Susan Greathouse will be the contact for access.

Ways & Means
Renee asked how to sign up for “free” money from Fred Meyer and Amazon Prime.  She will provide the information at an upcoming meeting in order to have more members participating in the program.

Programs
There is not program in December due to the Holiday Party. January is a member trunk show, sharing winter quilts and items. Connie will say a few things at the December meeting and will provide information for the newsletter.  There are two retreats in 2020, Oregon Gardens and Camping. Connie is putting together a bus trip, traveling north I-5, to visit some quilt stores. She is focusing on October for this trip. This trip is still in progress as to if it will be a long day trip or an overnight trip.

New Business
Heidi suggested at the next general meeting to have a tutorial of the guild’s blog. The feeling is that many members do not realize how much information about quilt functions are on the blog. There will be a short tutorial at the January meeting. There was discussion about the selling of member’s items during sewing weekends, retreats and general meetings. There is no bylaw regarding this activity. Heidi was approached by a member who would like to sell her items during sewing weekends. A bylaw regarding this will be discussed and written. The general board consensus is by having lots of sales at these functions might overwhelm the facilities and run the risk of a problem for our non-profit status. It is open for discussion, possibility of allowing only business members allowed to sell, or keeping events selling free. Sue would like to review all the by-laws and asked board members to be ready to discuss in January.

Old Business
The quilt donated for the Audubon Society sold for $675.00.



The meeting was adjourned at 7:35 pm

Respectfully submitted,
Heidi Nesheim, Secretary




Meeting Minutes

Westside Quilt Guild General meeting
November 19, 2019

The meeting was called to order by Vice President, Susan Greathouse at 6:31 pm

Opening
None
                                                                                                                                       
Sunshine & Shadows
Connie Graebel saw Sue Nichols, her surgery went well and she has started PT. Eileen Frank, 92, a former member has passed away. Barb Lane had back surgery last week. Heather Pool has a new granddaughter, Andromeda.

Ways & Means
Nancy has donated earrings and necklaces which were not picked up after the quilt show. Please see her if these are yours.

2019 Quilt Show
Marilyn reported on the quilt show. There were approximately 450 paying guests. One hundred members volunteered their time. The boutique and raffle baskets did very well. Marilyn acknowledged the award winners; for a complete list see the newsletter. She thanked and had all the show committee stand up; Jean Lasswell, AnnMarie Cowley, Martha Robertson, Heidi Nesheim, Nancy Stober, Carol Sayles, Mary Lafler, Joyce Greenfield, Shirlene Harrington, Renee Friberg, Fran Warren, and Cathie Smith.

Mini Raffle
Choices are, Micky Mouse fabric, green floral fabric, snowmen fabric, two batiks, Kelly donated a Mom and Me quilt kit from her company.

Birthdays
November and December birthdays were recognized.

Two Pins
This month was a Christmas theme. No Two Pins for December. January theme is blue, white or snowmen (winter theme).

Charity Quilts
Two were shown during the UFO program.

Mini Moments with Annie
Annie challenged the membership to find someone who they didn’t know their name and find one thing they have in common. Once you do, sit down. There is a 90 to 120 second time limit. Some things discovered; both born in Indiana, both OS Beavers, grandparents, teachers, everything Christmas in quilting, have rescue dogs, share Danish heritage, bad shoulders, crochet, got into quilting through friends!

Holiday Party
Next month is the Holiday Party. There are 22 people helping with set up, take down and making centerpieces. Carrie is overwhelmed and overjoyed at the willingness of people to help. There will be no live music, allowing for conversation, and more space between tables. Gifts should be quilt related, $10 or less. Gifts should be wrapped, not multiple layers. Please bring a Christmas theme item to hang on the wall, keep it to a two pin size.  Carrie asked for a show of hands if the membership wanted random seating or allow to choose your own table. The result was to do the same random seating as last year. Potluck food list is the newsletter and here: A-F dessert, G-L appetizer, M-R main dish, S-Z side dish.  One person per table will win the centerpiece.

Raffle Quilt Drawing
There were 2000 tickets sold. Due to a law, the tickets must have the chance of winning printed on the ticket, such 1 in 2000, which prevents us from printing more tickets when we sell out. Winner: Jim and Ann Laffln, she was home sick, Nancy called gave her the great news so all could hear.

Membership
107 attendees; one guest and six new members. Parking spot: Clara Mashek

Program
No machines required is once a month on the 4th Wednesday from 3:00 pm to 6:00 pm, hand work only, ironing is okay. Due to Thanksgiving it will be Wednesday the 19th. The Oregon Garden is full. If you are still interested, see Ruth or Connie to be added to the waiting list. Saturday November 23rd is charity sewing at Jessie Mays with Irena Swanson. You need to bring 30 strips, WOF and 4 inches wide. Kits will be available, provided by the charity quilt committee. There will be a pot luck lunch. This event is from 9:00 am-4:00 pm, you can still participate, and sign up to help set up and clean up at during the break. Connie invited everyone to join Sewing Saturdays, Sewing Weekends, Retreats and Workshops to meet those you don’t know. This is a great way for new members to meet people.

Marilyn will be stepping down the end of the year from the Block of the Month. She explained her process and will help the new chairperson.  The new chairperson, Deborah Bolton, will start in January.

Patty Dobbs introduced the 2019 UFO Challenge Reveal
41 members signed up for UFOs, 643 unfinished projects. Participants will get a ticket for each item finished. 26 members completed projects for a total of 114. Winners $30 each; Marta Lansing, Marilyn Alexander, Marlene Thomas and, Patty Dobbs.

Coming up:  December Holiday Party, January Winter Trunk Show. Bring your items that reflect winter. It can be a broad interpretation; holidays, quilt made in the winter, Valentine’s Day, anything that makes you think of winter. These could be wall hangings, pillowcases, bags, purses, boxes, make by the owner. After the items are shown to the membership, they will be draped on your chair for others to see. January 25th fabric weaving workshop with Mr. Domestic is full. If you are interested, have your name placed on the waiting list and Sue will check if he would consider an additional class. Robbie Berg will be teaching a pineapple block class, February 15th, using a Bloc Loc ruler. Cost is $40 for class and includes the ruler.

BREAK

Minutes
Approval of October minutes. Any additions or changes? Motion to accept, seconded, minutes approved.

Show & Tell
11 members showed their work.  Two were charity quilts

Mini Raffle
Made $61  
Mom and Me Kit:  Marci Yoder
Snowmen: Mary Lafler
Batik: Marta Lansing
Green floral: Heidi Nesheim
Mickey Mouse: Kate Grandusky

No Mini raffle in December

Block of the Month
Winner: Renee Friberg
No BOM December. The Bear Paw is for January, dark with tan, note it is a 14-inch block.

Door Prizes
Winners: 
Flo Christiansen, Alicia Johnson, Carolyn Drosd, Eliabeth Schneider, Lorie Dale, Cheryl Kraft
No door prizes in December

Announcements
The church was given a lot of milk from New Seasons and it will go bad before they can use it all. It was offered to those who would like to take it home.

The meeting was adjourned at 8:42 pm

Respectfully submitted,
Heidi Nesheim, Secretary




Westside Quilt Guild Board Meeting
November 4, 2019

Present: Sue Nichols, Susan Greathouse, Marilyn Alexander, Heidi Nesheim, Renee Friberg, Connie Gaebel, Lori Haugsten

                                                                        The meeting opened at 5:59 pm

President
Sue received an email from Portland Modern Quilt Guild to see if we would be interested in doing a joint quilt show. Discussion was held about the logistics, and coordinating the two groups. We just finished the quilt show yesterday, and we want to table for it for now, maybe revisit it in a year. During Sue’s absence Susan and Marilyn will conduct the November general meeting. There was a discussion on how can we cut the time of the general meeting, members think they run too late. A possible suggestion was to shorten breaks and work to get everyone back from the break quickly. Also discussed was how can we get people to stay for the full meeting and not leave at the break.

Vice President Education
In October Jane Foust and Bev Halperin did a Quilt Barn Trail presentation at the International School. The kids were great, with lots of questions. They will meet again to work with the Chicas this winter. If you get requests for education send them to Susan. Marilyn Hickman wants to stop doing the BOM in January.  The advisor for the newsletter is Susan and she receives the proof before member wide distribution. There was a discussion of possible changes to the newsletter, such as; A Business Member of the Month, needs to be completed for a different business member each month; Less color; “How to be Involved” moved to the directory. Connie asked about quilts for the Hillsboro foster kids, it is currently tabled until we hear from the schools.

Vice President Charity
Sue received and email regarding a donation of two charity twin size quilts, will forward to the Charity Chairpersons. 35 have signed up for the Charity Sew Day with Irena on November 23rd, an email will be forthcoming to all the attendees. We don’t pay to use Jesse May. Must sweep and take away the garbage. Previously the board chose who the charities were to receive quilts, this was prior to having a VP of Charities. We may need to consider input from the general membership. Charity Chairpersons.  Marcia and Carolyn, want to keep it to those groups currently receiving the quilts. If someone has a group, you can email and the board will discuss. Marilyn will write a description of the charities, for the newsletter.

Secretary
Nothing to report

Treasurer
There was an e-mail from Penni, on the October 15th requesting permission to spend $60 for anti-virus to avoid hacking. Voted to approve.

Membership
Lori will put a notice in the newsletter reminding those who have been members but not renewed, that they need to renew (no price reduction for late renewals). If not renewed by January they will be removed as members, they will have had six months to renew by January. Lori will produce the addendum in January. There are people attending meetings, signing up for retreats and classes, who are not paid members.

Ways & Means
Boutique was a booming success $4493.50, two years ago the boutique made approx. $900.  This year $1577 was in consignments. The final total will not occur until consignees do their inventory.

Programs
Connie has dealt with attendees at the Oregon Gardens who were not paid members. This year the retreat was filled up on the first night of sign ups, which has never happened, however five were not current members. There is a waiting list. Connie will contact those who are not current members and move them to the wait list (once they paid their membership dues). She will move those on the wait list to the confirmed attending list since they are currently paid members.  

New Business
Connie has been asked if there is a guild historian. Since there is not one, she would like to take this on with some help. The board agreed it was a good idea.

Question: Why are we limited to how many raffle tickets are sold? Answer: it is a law that the chances of winning are printed on the tickets. For example: “Only 2000 tickets will be sold.”

Several people have mentioned at the board officers should be for two years. It takes a while to get used to job. This will be tabled until after the first of the year and it will need to be proposed to the general membership.


Old Business
None





The meeting was adjourned at 7:36 pm

Respectfully submitted,
Heidi Nesheim, Secretary



General Meeting Minutes

Westside Quilt Guild General Meeting
October 21, 2019

The meeting was called to order by Sue Nichols, President, at 6:30 pm

Opening                                                                                   
The parking lot is full, thanks to everyone for coming out.

Sunshine & Shadows
Sue Hauser’s fourth granddaughter was born two weeks ago today.

Ways & Means
Renee...logo merchandise is available for sale at the break.
Nancy…Boutique…lots of wonderful items will be available at the quilt show. “Thank you very much”.  If you have something for the boutique call or email Nancy. She has forms tonight if you want to place items on consignment.

2019 Quilt Show
Marilyn announced that it is almost quilt show time! Reminder; it is November 2nd and 3rd at Tuality Health Education Center (334 SE 8th Ave at Baseline). Volunteers come in at 9:00 both days, there will be a check in table and a name tag. There is a need for more volunteers who can do heavy lifting, talk to Mary Lafler. Quilt drop off is October 31st 2 pm-7 pm and November 1st 10 am-12 pm. Set up will start at 2:00. If you are helping to hang quilts please bring a step stool or small ladder. Volunteers get free admission.  Quilt pick up is at 4:45 pm on Sunday. If you can’t remember what you volunteered for see Marilyn. Jean has the block kits for those who pre-ordered. If you missed out, they will be available at the show for $12. If you have donations for the raffle basket see Shirlene. Try to keep parking around building to a minimum to leave room for our guests. There are free parking structures across Baseline and one next to the building (southside).
  
Mini Raffle
Jami filled in for Denise. The choices are a set of towels and embroidery patterns, layer cake(Courtyard by Moda), American Spirit quilt kit with flags, Christmas panel, and a bundle of Christmas fabric.

Birthdays
In order to shorten the length of the meeting the birthday announcements were dropped. Sue decided they needed to be brought back. Those with October and November birthdays were recognized.

UFO Challenge
The deadline for the challenge is next month! The November program will be UFOs, if you have entered yourself in the UFO challenge be sure to bring your completed items next month. Remember if you had them on your list but gave them away, they still count! We are doers and finishers!!  You will get a ticket for all projects completed.

Two Pins
There will not be any until January.

Charity Quilts
No charity quilts to show. Next month for charity sewing it will be in a different room, there will be a sign posted at the Springs as where to go.
Where do the charity quilts go?  Camp Erin, Tuality Hospital and Cares Northwest.

Mini Moments with Annie
None

Holiday Party
Carrie is the chairperson. It is our December 16th meeting. There will be more information in the newsletter, including what food you are to bring, based on your last name. She has 19 volunteers helping. If you agreed to make a centerpiece see Carrie. The gift exchange is something quilt related, homemade, books, fabric, tools, and so on the price limit is $10. Carrie shared the gift she received last year.

Membership
Lori….18 visitors, one new business member and 143 in attendance. Parking spot:  Elizabeth Schneider.

Program
Mr. Domestic Mathew Boudreaux
There were lots of requests to Sue to have him as a speaker. He opened by saying, “I am amazed and humbled by having so many interested in seeing what I have to say, I’m just a goober and a dad”. He spent his time sharing his journey and hoping others will join him in spreading joy and positivity. He will teach a WQG exclusive weave class on workshop January 25th, called the “Weave your own adventure class”. You will leave with the class doing something you never thought you could do!!

Connie
Connie acknowledged all the time Sue Hauser has dedicated to being the Program Chairperson and asked the membership to her a hand for her 6-8 years of work. If Sue was your adviser, you will need to contact Connie for any questions. Tonight the Oregon Garden Retreat sign ups begin, it is Feb. 21-23, 2020. Charity sewing with Irena Swanson is November 23rd at Jessie May.  There is still lots of room for signing up, the event is free. Alton Collins had filled our spot, and asked why we didn’t sign up for retreat. After lots of conversations, it was determined it was not going to work in 2020, but will do it again in 2021. The camp out retreat will be in June.  (after break note: Oregon Gardens Retreat had 60 spots available and all have been taken with two on a wait list. This has never happened on the first day of sign ups.)

BREAK

Minutes
Approval of September minutes. Any additions or changes? Motion to accept, seconded, minutes approved

Show & Tell
11 members presented quilts for show and tell.
  
Mini Raffle
Made $70

Block of the Month
Marilyn had two blocks from September and one from August.
Nine blocks were made this month. Winner: Denise Hildebrandt
Next month’s is Scrappy Star in red.

Door Prizes
Winners:  Six door prizes with really cool bags donated from Sisters quilt show. No door prizes in December. Donations are always accepted but please no books or magazines. Winners: Flo Christiansen, Christine Sheridan, Laurie Anderson, Peggy Raines, Stephanie S., Lynette Walters

Announcements
Be sure to read your newsletter
Next Board meeting, 1st Monday, November 4, 2019
The next general meeting will be conducted by one of the vice presidents, Sue will be unavailable.


The meeting was adjourned at 8:44 pm

Respectfully submitted,

Heidi Nesheim, Secretary





Westside Quilt Guild Board Meeting
October 7, 2019

Present: Sue Nichols, Marilyn Alexander Heidi Nesheim, Penni Eagan, Renee Friberg, Connie Gaebel, Lori Haugston, Carrie Townsend

The meeting opened at 6:00 pm

President
Sue is still trying to find our who has keys to the storage units and mail boxes. She asked the board members and will ask the general membership at the next meeting. Some of the locks are getting hard to open and need new ones. There are times when the lockers are not completely locked.
She also inquired as to who has the Office Depot Copy cards. These allow a discount for making necessary copies. There might be four or five out in our memberships. We received and endowment from the Hillsboro Arts & Culture Endowment (HACE), in the amount of $563. Heidi will send a thank you.

Vice President Education
Not Present

Vice President Charity
Marilyn will be going to charity sewing at the Springs to get to know some of those involved. She will also attend the charity sew in November, at Jesse Mayto see what is involved.
The November general meeting duties will be shared Mariyln and Susan Greathouse,  Sue will be unavailable. Sue will forward emails during her absence.


Carrie Holiday Party and Challenge

Carrie presented information regarding the Holiday Party. She will begin looking for 8-10 volunteers. Her budget is $250. She will distribute the pattern for the center piece for volunteers to make. She will provide the Christmas print, volunteers will provide the green fabric. Gift limit $10. More information to come

Mona and Carrie will be doing the quilt challenge. 18” x 18”. Theme ANGLES

Treasurer
Report distributed. Made a little bit of money from the Girl Scout Retreat. Mason was told we would get 50% off due to late arrival of tables but we only got %20. Sue got and Invoice from Party Pros online and it said “invoice” it was a hacked email. Sue needs to call and check on the refund from party pros.


Secretary
Heidi’s internet is down and will not be up and running until Friday, posting of minutes will be delayed.
A binder of previous secretaries was given to Heidi, how long do we need to keep items such as minutes, by-laws, standing rules etc. some go back to 2009? No one knows, Heidi will contact the  State of Oregon Non-Profit help line.



Membership
Nothing to report.
Sue asks why no phone numbers? Lori has no idea why it came out that way it might have something to do with the directory program. She will do some research and hopefully find an answer. The question was raised if there was a way to add the year members joined the guild.  Lori, does not have those records, however, she has all the sign ins, old directories,  and registration forms.

Quilt Barn Trail
They held three presentation at NW Quilter’s Expo, standing room only at most of them. There was all a QBT treasure hunt at the show. See the newsletter for more details as to their activities. Sue gets many requests, of those who want to be a part of the Quilt Barn Trail.

Ways & Means
The preparations for the boutique is going very well, really nice stuff. There are only 20 tickets left for the raffle quilt. Sold $117 of logo merchandise at last meeting and now low on logo merchandise. Renee suggested getting Quilt Barn Trail mugs and water cups to sell.


Programs
Connie is working to help streamline Charity and Programs. If there is something particular you want to know each month, let Connie know. She wants to make smaller presentations at the general meetings.

New Business
We received $1200 from the Knights of Pythias at the Garlic Festival for monitoring the beer garden.

Old Business

The meeting was adjourned at 7:05 pm

Respectfully submitted,
Heidi Nesheim, Secretary





Meeting Minutes

Westside Quilt Guild General meeting
September 16, 2019

The meeting was called to order by Sue Nichols, President, at 6:31 pm

Opening
President Sue N. said from this month forward when want to be added to the agenda, you need to let her know the Saturday prior to the general meeting. There are lots of quilt shows going on now or soon. This weekend, Saturday, Vernonia St. Mary’s Quilt Fair 10am-4pm, admission $1.00.  Ladies of the Lake Quilt Guild Show, Oct. 4th and 5th, admission $10. Columbia River Gorge Quilt Show, Oct. 18 and 19 admission $6. Harvest and Stitches Shop Hop Oct. 5-19 Passports out front.

Sunshine & Shadows
Denise has a grandson born Sept 1 Elijah Benjamin. Betsy’s arm is healing.
Sue is out of town for 10 days starting Thursday. If there are emergencies or a need for information your contact person will be VP Marilyn Alexander.

Ways & Means
Renee, has logo merchandise for purchase, Quilt Barn totes, long sleeve t-shirts and past quilt show pins. Nancy S. is doing the boutique for the show, thanks to all who have brought items. If you want to make something for the boutique and do not know what, Nancy has books of ideas, that you can borrow. She also has two little unfinished projects you can take and finish for the boutique. The raffle quilt is here to see and she has a few tickets left.

2019 Quilt Show
Marilyn introduced the featured quilters for the quilt show: Linda O’Brien, Toni Beattie, Connie Gaebel, Carrie Townsend, Clara Mashek, Chase Lawrence, Peggy Gelbrech, Ann Laflin, Stephanie Hinsvark, Mona Woo, Jayne Gallager and Patty Dobbs. Tonight is the last night to submit your quilt show submission.
Still need volunteers for the show, volunteers get into the show for free. Need help with strong arms to help get the rack of drapes and pipes to the site. Quilt pins for sale tonight $5. Jean asks that anyone going to the area quilt shows to take our show’s flyers. Heather Perez designed the poster and it is now a block. You may pre-order the kit today for $10 or purchase at a later date for $12. The kit includes background, everything for the front, with an alternate road design available. Sign up and pay tonight and kits will be delivered at the October meeting. Syrena shared the birds quilt for the Audubon Society’s raffle. She thanked everyone who did a bird.

Quilt Barn Trail
Not here

Mini Raffle
Stack of florals, turkey day wall hanging kit, wool scraps, charm pack with pattern, batiks blue and gold.

UFO Challenge
Nothing has changed. November meeting is UFO’s.

Charity Quilts
Show and tell…..7 quilts were shown.

Two Pins
Jeri Adams will be in charge of two pins, thank you Clara.

Mini Moments with Annie
Not here

Membership
Lori, moved to before break so guests are still here to be acknowledged. Six guests and 117 members present tonight. Winner of the parking spot: Toni Beattie

Program
Our speaker tonight is Marie Bostick. She has written 15 novels and three novellas. She is a NY Times bestselling author. Hallmark Christmas movie “Everlasting”  is based on her novel The Second Sister.   Her presentation was full of humor and “Creativity Truths”.  As she finished, she said, “Go forth and make some art, when you are done, send her a picture.” Her blog: FierceBeyond50.com
Sue H. reminded everyone that information on upcoming events are on the guild calendar, blog and the board made by Ruth. 

BREAK

Approval of minutes
Any corrections or additions? They are online on the blog. Motion and seconded, all in favor, aye.

Programs
Connie and Sue H. talked about their duties. An adjustment of their duties was presented at the board meeting and approved to move Connie into the position of Program Chair.
At the October meeting there will be sign-ups for Oregon Gardens Retreat in Silverton Feb 21-23rd. A $50 deposit will be required when you sign up. Connie has not received all the documents from the Gardens yet, and does not have the exact amount for the retreat.  That information will be at the October meeting.
Alton Collins originally did not have space for us for 2020 but did recently offer a different weekend. Alton Collins will happen the last weekend in May. The camping retreat will move to September. The fall retreats will rotate, in 2020 it will the camping one and 2021 will be the Girl Scout.

Show & Tell
15 people showed their wonderful projects.

Block of the Month
Winner: 14 blocks Kate Grandusky.
Whoever won last month’s block, Marilyn has one more block.
Next month Really Split Nine patch, scrappy. The key is lights and darks, get your values right.

Mini Raffle
Made $110

Door Prizes
Book on tape donated by Marie Bostwick, Syrena won. Other door prizes went to six members. Reminder, you must be present to win, several names were drawn of those who had left. Winners:  Marlene Thomas, Lori Haugston, Linda Hall, Denise Lancaster, Penni Eagan, Carol Sayles.

Announcements
Shirlene announced she is short one basket for the quilt show raffle. She asks members to bring something quilting related to make a basket from the guild. Items due at the October meeting.

The meeting was adjourned at 9:03 pm

Respectfully submitted,
Heidi Nesheim, Secretary






Meeting Minutes

Westside Quilt Guild General meeting
September 16, 2019

The meeting was called to order by Sue Nichols, President, at 6:31 pm

Opening
President Sue N. said from this month forward when want to be added to the agenda, you need to let her know the Saturday prior to the general meeting. There are lots of quilt shows going on now or soon. This weekend, Saturday, Vernonia St. Mary’s Quilt Fair 10am-4pm, admission $1.00.  Ladies of the Lake Quilt Guild Show, Oct. 4th and 5th, admission $10. Columbia River Gorge Quilt Show, Oct. 18 and 19 admission $6. Harvest and Stitches Shop Hop Oct. 5-19 Passports out front.

Sunshine & Shadows
Denise has a grandson born Sept 1 Elijah Benjamin. Betsy’s arm is healing.
Sue is out of town for 10 days starting Thursday. If there are emergencies or a need for information your contact person will be VP Marilyn Alexander.

Ways & Means
Renee, has logo merchandise for purchase, Quilt Barn totes, long sleeve t-shirts and past quilt show pins. Nancy S. is doing the boutique for the show, thanks to all who have brought items. If you want to make something for the boutique and do not know what, Nancy has books of ideas, that you can borrow. She also has two little unfinished projects you can take and finish for the boutique. The raffle quilt is here to see and she has a few tickets left.

2019 Quilt Show
Marilyn introduced the featured quilters for the quilt show: Linda O’Brien, Toni Beattie, Connie Gaebel, Carrie Townsend, Clara Mashek, Chase Lawrence, Peggy Gelbrech, Ann Laflin, Stephanie Hinsvark, Mona Woo, Jayne Gallager and Patty Dobbs. Tonight is the last night to submit your quilt show submission.
Still need volunteers for the show, volunteers get into the show for free. Need help with strong arms to help get the rack of drapes and pipes to the site. Quilt pins for sale tonight $5. Jean asks that anyone going to the area quilt shows to take our show’s flyers. Heather Perez designed the poster and it is now a block. You may pre-order the kit today for $10 or purchase at a later date for $12. The kit includes background, everything for the front, with an alternate road design available. Sign up and pay tonight and kits will be delivered at the October meeting. Syrena shared the birds quilt for the Audubon Society’s raffle. She thanked everyone who did a bird.

Quilt Barn Trail
Not here

Mini Raffle
Stack of florals, turkey day wall hanging kit, wool scraps, charm pack with pattern, batiks blue and gold.

UFO Challenge
Nothing has changed. November meeting is UFO’s.

Charity Quilts
Show and tell…..7 quilts were shown.

Two Pins
Jeri Adams will be in charge of two pins, thank you Clara.

Mini Moments with Annie
Not here

Membership
Lori, moved to before break so guests are still here to be acknowledged. Six guests and 117 members present tonight. Winner of the parking spot: Toni Beattie

Program
Our speaker tonight is Marie Bostick. She has written 15 novels and three novellas. She is a NY Times bestselling author. Hallmark Christmas movie “Everlasting”  is based on her novel The Second Sister.   Her presentation was full of humor and “Creativity Truths”.  As she finished, she said, “Go forth and make some art, when you are done, send her a picture.” Her blog: FierceBeyond50.com
Sue H. reminded everyone that information on upcoming events are on the guild calendar, blog and the board made by Ruth. 

BREAK

Approval of minutes
Any corrections or additions? They are online on the blog. Motion and seconded, all in favor, aye.

Programs
Connie and Sue H. talked about their duties. An adjustment of their duties was presented at the board meeting and approved to move Connie into the position of Program Chair.
At the October meeting there will be sign-ups for Oregon Gardens Retreat in Silverton Feb 21-23rd. A $50 deposit will be required when you sign up. Connie has not received all the documents from the Gardens yet, and does not have the exact amount for the retreat.  That information will be at the October meeting.
Alton Collins originally did not have space for us for 2020 but did recently offer a different weekend. Alton Collins will happen the last weekend in May. The camping retreat will move to September. The fall retreats will rotate, in 2020 it will the camping one and 2021 will be the Girl Scout.

Show & Tell
15 people showed their wonderful projects.

Block of the Month
Winner: 14 blocks Kate Grandusky.
Whoever won last month’s block, Marilyn has one more block.
Next month Really Split Nine patch, scrappy. The key is lights and darks, get your values right.

Mini Raffle
Made $110

Door Prizes
Book on tape donated by Marie Bostwick, Syrena won. Other door prizes went to six members. Reminder, you must be present to win, several names were drawn of those who had left. Winners:  Marlene Thomas, Lori Haugston, Linda Hall, Denise Lancaster, Penni Eagan, Carol Sayles.

Announcements
Shirlene announced she is short one basket for the quilt show raffle. She asks members to bring something quilting related to make a basket from the guild. Items due at the October meeting.

The meeting was adjourned at 9:03 pm

Respectfully submitted,

Heidi Nesheim, Secretary



Westside Quilt Guild Board Meeting
September 3, 2019

Present: Sue Nichols, Susan Greathouse, Heidi Nesheim, Penni Eagan, Renee Friberg, Sue Hauser, Connie Gaebel, Lori Haugsten

The meeting opened at 5:58 pm

President
Sue asked who currently has keys to the storage unite and mailbox. She up dated her list and will see that Renee will get a key to the storage unit by the October General Meeting.


Vice President Education
Susan reported about the Adelante Mujeres Chicas Camp. Five guild members volunteered their services and talents. 60 girls from 5th to 12th grades participated at different stations throughout the day. They used muslin and felt to make quilt blocks. Many wanted to hand sew their blocks. They will continue to work with this group throughout the school year with two additional school teachers. Due to travel more sessions will not begin until November. The guild members brought quilts to share which the girls enjoyed.
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Vice President Charity
Absent

Secretary
Heidi revisited the idea of posting an agenda for all to see at the General Meetings. She talked the IT people and found timing would make it difficult to post on the screens at the meeting. She suggested a flip chart for all to see at the entrance to the meetings. The purchase of a flip chart and stand was approved. Sue reminds everyone who needs to be added to the agenda MUST have it to her no later than the Saturday prior to the Monday meeting.


Treasurer
Penni passed out copies of her report. She commended Donna for her willingness to help through the transition.

Membership
Lori reported that there have been several disgruntled members regarding their membership and photos. The membership committee have be the recipients of confrontational remarks. They would like to remind membership that her committee along with everyone else, who works hard to keep our Guild going strong, are volunteers. Mistakes can be made, none of which are intentional. We all try to do our best for the sake of the Guild and would appreciate it if negativity is left at the door when you come to meetings. Email Lori if you need her to mail you a registration form. Membership renewals were due in July in order to be included in the current directory. There will be a mid-year addendum to include those not included in the current directory. She re minds everyone that the membership “desk” is not open until 6:00, please do not check in until they are ready.

                                                                                  Quilt Barn Trail
Sue received a letter from the committee. See last page for the full letter. Heidi reported that the AAA Magazine mentioned the Trail in their latest issue.

Ways & Means
Nancy still doing things since she has the quilt show boutique. Renee posed the question of should we do rummage sale vs. brown bag. The brown bag requires a lot of hours and storage space, including a U-Haul rental. The returns are greater from brown bag $3500+ vs $1600. The time of the year is also a challenge. To align with the fiscal year the decision was made to hold off and not do a big fundraiser until April 2021. Sue stated she can “hold” April 2021 in programs and if things change, she can fill the spot with a few months’ notice. Any suggestions for a future fundraiser will be appreciated.  A reminder, needs to be placed in the Newsletter, to encourage members to sign up with Fred Meyer and Amazon for points. Your personal points are not affected however, the guild will get a portion donated based on points obtained.  Renee will start bringing WQG logo merchandise to meetings for members to purchase.


Programs
The program committee consists of Sue H., Ruth, Connie and Toni.  They recently met to determine what are the roles and responsibilities for each member. The committee agreed that some roles need to change. Connie will take over as the lead for programs, Sue will get speakers and arrange workshops, Ruth will handle sign ups for retreats and workshops, Toni and Connie will work together on retreats. Any questions regarding programs should be directed to Connie. Connie reported that our eight-foot tables at the Senior Center are being use by the center, as a result several are broken and unsafe.  Connie would like approval to purchase two new tables. She suggested the six-foot tables from Costco that fold in half. This way they can be stored in the storage room and not be as appealing to be used by the center. These tables would cost approx. $50, the eight-foot tables would cost approx. $150.  A motion was made by Renee to purchase two six-foot tables, there was a second by Susan and all approved. The broken tables will be offered for sale for parts at a later time.
Coming up:
Girl Scout Retreat:  Sept 6-8, all spaces filled
Grandmother’s Garden:  Sept 15
September Speaker: Novelist Maria Boswick
Sewing Saturday September 21
No Machines Required September 25
There will be an e-mail blast for the Mystery Class’ instructions. It happens October 5th & 6th $25





New Business

A member at the last meeting wanting to show a quilt at the general meeting with some nudity. She asked if would be appropriate in a church venue. It was decided it could be inappropriate and will ask her to bring it to a Sewing Saturday or Sewing Weekend and that she asks before she shares. It was also discussed that members respect the venue of our meetings and avoid language that is inappropriate.

Penni will be unavailable for a month, Sue H. will take over treasury during her absence.

Connie is working on the new “rustic” retreat for 2020 in Scappoose. She will be trying to get the reservations this week when they open at midnight. She is reserving RV spaces, cabins and the community center. The dates are June 5-7, 2020. There will be no Girl Scout Retreat in 2020.  These two locations will alternate the following years.  There will be additional Sewing Weekends to accommodate the loss of one retreat in 2020.

Susan asked if she needed a sub for meetings? It was determined that only the president and secretary need subs.
Mass e-mails, send to Carrie for blasts.  Jayne May is doing newsletter.

Old Business


The meeting was adjourned at 7:21 pm

Respectfully submitted,
Heidi Nesheim, Secretary


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