Meeting
Minutes
January 18, 2021
Westside Quilt Guild General Meeting
Held via Zoom
The meeting was called to order
by President Judy Block at 6:30 pm, from Kalispell, MT.
Opening
Judy welcomed everyone, including members, guests, new members
and the featured speaker; Becky Goldsmith. Judy is at a class with Judy Niemeyer where Judy N. thanked our guild
for the first virtual quilt class, she has four other guilds signed up to take
the class.
Zoom Host/Facilitator
Joyce Greenfield reminded
attendees to keep your mute button on so we do not hear everything going on in
your space. There are small group Zoom meetings available; contact Joyce to set
up a meeting.
President Message
Judy asked for those interested
in being a part of the nominating committee for board member positions to
contact her. The following positions will be open for the 2021/22 board:
President, Vice President Education, Vice President Charity, Secretary,
Treasurer, Ways and Means. Judy thanked Renee Friberg for her service as Ways
and Means, Renee stepped down earlier this month.
Sunshine &
Shadows
If you have a
Sunshine or Shadow please post in Chat to be recognized. Chase has a sunshine;
she has a new grandchild as of Christmas Day. Carol Sayles is recovering from
knee replacement surgery and is doing well. Shirley Benson’s brother passed
away.
Birthdays
Judy shared
slides listing all those celebrating their birthdays in January and February.
Featured Business
Member
This month’s
featured business member is April Prestwich, My Little Quilt Shop. April
introduced her business from her home work space. April’s business is machine
quilting. She took a break for several months and is back quilting. She gave us
a tour of her space.
Mini Moments with
Annie
None this month
due to technical difficulties. (the poll would not load)
Vice President
Education
Debbie Bolton
drew names for the winner of January’s BOM, there were 25 blocks which allowed
for two winners. The winners are Becky Leitl and LoisMarie Mayer. The February
BOM is Weathervane using blue and white fabrics. Instructions to come, via an
email blast.
Vice President
Charity
No report
Programs
Connie shared
there will be a virtual Sewing Weekend in February (19th, 20th
and 21st), more information and links will be forthcoming in the
newsletter and an email blast. The Oregon Gardens Retreat has been moved to
April 9-11th. There is still room if you are interested in
attending, contact Robbie Berg. Toni
Beattie reported on the first Zoom EQ meeting. She stated although a couple of
members were not in attendance it went well and as she figures out the
technical questions, she will ask for others to join.
Membership
Chase Lawrence
reported there are 181 members with 101 participants tonight. There is one new
member; Diane Ruiz and two guests; Tiffany Wilson and Pia Dinon-Clark. Chase reminded the membership; directories are
available for pick up. You may contact Chase
in Beaverton, Susan Greathouse in Forest Grove and Heidi Nesheim in Hillsboro.
Chase will also make other connections if these will not work for you.
Minutes Approval
Minutes will
stand as approved unless corrections were noted. Go to Westside quilters. Org
to read the minutes.
Presentation
Coming to us from
Sherman, Texas was Becky Goldsmith and her presentation, “It’s not a quilt ‘til
it is quilted.” Becky shared many suggestions of what goes into quilting a
quilt whether by machine or hand. She advised the fabric is part of the
decision-making process, too busy and the quilting will not show up as well.
Taking a walk through nature can provide many opportunities for quilting
designs, be sure to have a notebook or take a photo, “Inspiration is
everywhere.” She admits that a seam ripper is always close at hand. She removes
stitches from the back and stated, “never quilt further than you are willing to
rip out.” When selecting a batting always read the directions, do you pre-wash
or not. Becky prefers to baste with thread and not pins, her husband does all
her basting and binding work. Becky has several YouTube videos for more of her
techniques and advise.
Show and Tell
There were nine projects
present by six members. There were several Rainbow themed quilts completed by
the scrappy quilt group; Bits and Pieces. (contact Nancy Stober for more
information)
Upcoming Events
Upcoming
presentations: February; Barbara Eikmeier, “It’s all in the Sashing”. March
will be the UFO Reveal. The cost for the UFO is $3, send to the P.O. Box for
Penni. Email Patty Dobbs with the total number of UFO’s completed, drawings
will be held for those participating. Submit photos of your top three UFO’s to
Jane Hogue by March 12th.
Announcements
February 15th
General Meeting will be via Zoom.
“The secret of getting ahead is
getting started.” —Mark Twain
The meeting was adjourned at 8:17 pm
Respectfully submitted,
Heidi Nesheim, Secretary
Westside Quilt
Guild Board Meeting
January 4, 2021
Present: JudyQ Block, Marilyn Alexander, Susan
Greathouse, Heidi Nesheim, Penni Eagan, Connie Gaebel, Chase Lawrence, Sharon
Kennedy, Joyce Greenfield
The meeting opened
by President Judy Block at 6:02 pm
This meeting was
held through Zoom Video
President
Renee Friberg
submitted her immediate resignation from the board, Judy accepted her
resignation. A motion was made to approve the December board minutes, there was
a second, the motion was approved. The February 1, 2021 board meeting will be
facilitated by Susan Greathouse, Judy will be unavailable. It is time to find a
nominating committee for board elections in May. Judy will step down as
president other board members will be stepping down after two years of service;
Penni Eagan, Heidi Nesheim, Susan Greathouse and Marilyn Alexander. Connie will
continue with programs and Chase will continue with membership. There was discussion regarding whether to fill
Renee’s position temporarily; Judy will contact Nancy Stober. The only open
project with Ways and Means is Bottle Drop. Give your nominating committee
ideas to Judy, all nominees will need a copy of the job description.
Vice President Education
No report.
Vice President Charity
The charity committee was approached by an organization
with fabric to donate for mask making. The committee decided they have enough
fabric in storage and will not be taking on making masks for this organization.
Secretary
No
report
Treasurer
Penni sent all
the reports to board members. There was
discussion regarding when membership renewals are due and the process of doing
so online. Registrations will be
effective July 1st to coincide with the budget fiscal year as per
the guild’s Standing Rules. Online registration payments received prior to July
1st will not be posted until July 1st.
Program
Connie will place
an announcement in the newsletter for those who took the Judy Niemeyer Stellar
Snowflake class to submit their projects for the February Show and Tell. Oregon Gardens Retreat has been moved to April 9-11, 2021. Robbie is waiting for the
new contract, payments will not be due until a month prior. Connie shared that having
the retreat will depend on State COVID restrictions in April. March will be the
UFO reveal. Those who want to participate will need to send a $3.00 entry fee
to Penni, do not include your UFO list. Patty Dobbs will not need the list this
year. Due to a large volume of participants, there will be a limit of three
photos however you will be able to mention how many UFO’s you completed. More
information will be in the newsletter. Zoom Sewing Saturday will be January 16th
9:00 am to 6:00 pm. There will be a Sewing Weekend February 19th,
20th and 21st, via Zoom.
Membership
The Featured Business
member for February will be Chase Lawrence of Chase Quilts. Our December
meeting had 78 participants. We currently have 182 members. Once the website launches there will be an
opportunity to renew or register for membership online. There will be paper
forms available for those not wanting to do so online. The photo release forms will
be explained during a general meeting before website launch.
Sue Hauser received
a large fabric donation and took it to Nancy Stober. Carolyn and Heidi are
helping Nancy organize this donation. Some of the fabric will go into charity
storage and some will be sold via the newsletter or other sources, (online
auction, outside garage sale). This is a work in progress. Heidi reported there
are very nice fabrics, including designer lines. Fabric ranges from fat
quarters to upwards of 8-yard cuts. Heidi will send a copy of the IRS Tax
Exempt letter to Judy for the Bottle Drop donation program.
Quilt Barn Trail
No report
Newsletter
No report
Technology
Joyce reported
that our members are getting used to meeting via Zoom and rolling with glitches
as they happen. There has been positive response to the ‘Breakout Rooms’, these
will continue for the general meetings. The website is coming along, if you
would like to help contact Joyce. Columbia Bank made a change to one of their
servers which is delaying the implementation of online payments. Penni will
advise when Columbia Bank is ready to forward. There was discussion regarding
the GoDaddy .org and .com sites. The guild owns www.westsidequiltersguild.com and will renew the .org for one more year, the .com is paid until
September 2021. Once the website is live all guild information such as, BOM and
emails blasts will be posted on the website. Joyce advised that Zoom meetings
are available for small group meetings such as; charity, ways and means, EQ8, etc.
Joyce can teach board advisors how to set up a meeting or let Joyce know then
she will set up but she does not need to run the meeting or be present.
New Business
None
Old Business
The meeting was
adjourned at 7:31 pm
Respectfully
submitted,
Heidi Nesheim,
Secretary
Meeting
Minutes
December 21, 2020
Westside Quilt Guild General Meeting
The meeting was called to order
by President Judy Block at 6:30 pm
Opening
Welcome everyone. Tonight, is
our special holiday program featuring our 2020 Angles Challenge. Thank you to
Mona Woo and Connie Gaebel for organizing and presenting. Thank you to Jane
Hogue for creating the PowerPoint Presentation.
Zoom Host/Facilitator
Joyce Greenfield was able to put
members into breakout rooms before the meeting started, for smaller
conversations. If you know how to change the name on the screen, please do so,
it helps in taking attendance. Please keep your mute button on so we do not
hear everything going on in your space.
Sunshine &
Shadows
If you have a
Sunshine or Shadow please post in Chat to be recognized. Chase has a sunshine;
she has a new grandson and her daughter is due at any time. You may continue to
post in the Chat feature if you have a sunshine or shadow, Judy will call on
you before the end of the meeting. Heidi shared a sunshine by saying how much
fun Zoom Sewing Saturdays have been and encourages everyone to join. Jane Hogue
shared that her husband’s sister succumbed to COVID. Joyce Greenfield’s daughter participated in
clinical trials for the vaccine.
Birthdays
Judy presented a
video wishing a happy birthday to all the December and January birthdays. She
shared slides listing all those celebrating their birthdays.
President Message
There will be a
brief show and tell since there were a few submissions. Judy introduced the
Featured Business of the Month, Aloha Sew and Vac. This is a mother (Kimberly)
and daughter (Melissa) owned business. Kim and Melissa shared interesting
features of their shop. They enjoy helping everyone achieve their best success
with their sewing machines and quilting projects. When you purchase a machine,
they want to make sure you know how to use the machine. Kim stated that,
“education is her passion” and Melissa has an eye for color. They plan to start
free virtual events in the near future. Through Facebook there are live
presentations on Monday and Wednesday at 4:00 pm. They finished with an offer for WQG members.
When you come into the shop between now and Christmas Eve and say or sing
“Jingle Bells” you will receive a 40% discount on one purchased item. Judy
thanked them for donating a sewing machine for our quilt shows.
Mini Moments with
Annie
None this month.
Vice President
Education
Debbie Bolton
drew Becky Leitl’s name for the winner of December’s BOM. January’s BOM is Anvil.
It will be a white with black prints and a black with white prints. Debbie said
it will take about 30 minutes to create. Instructions to come.
Vice President
Charity
No report
Programs
The Oregon
Gardens Retreat has been moved to April 9-11th. There is still room
if you are interested in attending, contact Robbie Berg. Sewing Saturday will be on January 16th
from 9 am to 6 pm. Heidi Nesheim welcomes you to attend via Zoom at any time
during the day, even if only for a few minutes. Details will be in the
newsletter and through an email. Nancy Stober and the “Bits and Pieces” scrap group
will reveal their rainbow quilts in January. Contact Nancy to join this new
group.
Membership
Chase Lawrence
reported there are 181 members. Two guests, Tiffany Wilson and Dianna Ruiz, are
attending tonight. Chase reminded the membership; directories are available for
pick up. You may contact Chase in Beaverton,
Susan Greathouse in Forest Grove and Heidi Nesheim in Hillsboro. Chase will
also make other connections if these will not work for you.
Minutes Approval
Minutes will
stand as approved unless corrections were noted. Go to Westside quilters. Org
to read the minutes.
Ways and Means
Renee Friberg reminded
the membership to sign up for AmazonSmiles and Fred Meyer Rewards. These are
direct donations to the guild based on member purchases. Members do not lose
their rewards.
Renee thanked
those who have already signed up.
Presentation
The annual quilt
challenge was presented. The following members submitted their entries:
Carrie Townsend,
Patty Dobbs, Susan Greathouse, Marilyn Hickman (2), Jean Lasswell, Karen
McCarty, Linda O’Brien, Chase Lawrence, Alicia Johnson, Connie Gaebel(3),
Debbie Sluyter, Bella Dvir(2), Tarka Ayers, AnnMarie Cowley, Julia Shepard,
Jerri Bonser, Annie Tinnesand, and Carolyn Drosd.
Mona Woo thanked Carrie
Townsend, Connie Gaebel, Jane Hogue and Joyce Greenfield for all their work on
this presentation. Mona thanked all the participants for first virtual
challenge and all members who voted and were patient.
Winner Best Use
of Theme was Annie Tinnesand, she received a $45 gift card from Sharon’s Attic.
Winner Viewer’s
Choice was Jean Lasswell, she received a $40 gift card from Aloha Sew and Vac.
Winners of the
Random Draw received a $20 gift card from Cotton Cure; Marilyn Hickman and Jean
Lasswell. Jean asked her draw be given to another person since she already won.
Mono redrew and awarded the second gift card to Martha Robertson.
Connie also thanked
Mona and Carrie for all their work. Connie has the gift cards and will reach out
to the winners for distribution.
Show and Tell
There were eight
projects present by five members.
Upcoming Events
Upcoming
presentations: January; Becky Goldsmith, Piece of Cake Quilting. February;
Barbara Eikmeier, Barb’s Favorites, “It’s all in the Sashing”. March will be
the UFO Reveal. Thank you, Sue Hauser for the great lineup, we know it takes a
lot of work.
Jane Hogue and Jean
Lasswell are working hard to bring door prizes to our Zoom meetings.
Announcements
January 18th
General Meeting will be via Zoom.
Judy wished
everyone a Wonderful Christmas and Holiday Season.
“Peace on earth will come to stay, when we
live Christmas every day.” Helen Steiner Rice
The meeting was adjourned at 7:45 pm
Respectfully submitted,
Heidi Nesheim, Secretary
Board Meeting Minutes
Westside Quilt
Guild Board Meeting
December
7, 2020
Present: JudyQ Block, Marilyn Alexander, Heidi Nesheim, Penni
Eagan, Renee Friberg, Connie Gaebel, Chase Lawrence, Sharon Kennedy, Joyce
Greenfield
The meeting opened
by President Judy Block at 6:04 pm
This meeting was
held through Zoom Video
President
Judy asked what business
members left to be featured, Chase will provide later in this meeting. There was some concern that our meetings are
long, how can we reduce the time. Suggestions were made that we should keep
items that are part of the in-person meetings such as; Sunshine and Shadows. It
was decided that members could email their Sunshine and Shadows prior to the
meeting then be called on during the meeting, or write it in chat and present
later in the meeting. Birthdays will be
presented as a power point in order to acknowledge without reading individual
names. Connie will ask Sue Hauser to keep her guest speaker introductions to
three minutes and the speaker to 45 minutes.
There was discussion of moving Show and Tell to earlier in the meeting
and was decided to keep it in its current position. Judy asks that anyone on
the agenda to note where they fall during the meeting and be ready to present
during their time.
Vice President Education
Not present, nothing to report
Vice President Charity
Nothing to report
Secretary
Nothing to report
Treasurer
Penni sent out the
reports to board members. There is a $1,219.93 deposit that will be on the
December report.
Program
During the Quilt
Challenge, Connie will be introducing the event, Mona is in charge of the
prizes and the members will talk about their pieces. Judy thanked Connie for
all her hard work for the Judy Niemeyer class. There were 54 members and 12 nonmembers
signed up for the class. The class brought in enough income to pay for Judy
Niemeyer’s speaking fee, Alex Anderson’s fee and all other expenses. Connie
asked if JudyQ could contact Judy Niemeyer and see if she will extend the video
class a couple of weeks. Many of those participating are concerned they cannot
access the class due to the holidays. Connie has extra patterns for anyone
interested in purchasing. The Oregon Gardens Retreat could be moved to April
due to current COVID restrictions. Moving it to April does not mean we will
lose our February 2021 date, it is still reserved for the guild. Sewing Saturdays
and Sewing Weekends will be via Zoom until at least April. Connie asked which
advisor would the Compassion Quilts fall under. If will be under Charity.
Membership
Chase reported
there are 181 members. The November meeting had 120 in attendance. Chase
updated the photo permission form for the directory. There will care taken when
posting photos on the website to protect those who have requested that their
image not be used. There are nine business members who have not been feature.
Chased asked the board to pick a number to choose the January featured
business. It will be April Preswitch with My Little Quilt Show. Another number
was chosen as a backup if April is not available, it was ChaseQuilts and Chase
Lawrence. If April is featured in January Chase will be featured in February.
Ways & Means
Renee submitted
all the information required for the Bottle Drop Give program. Due to a old mailing address for the guild
our request was denied. Once this information is updated Renee will resubmit
our application. There was discussion of having either a drive up sale or a
member garage sale
Quilt Barn Trail
No report
Newsletter
Sharon reported
the newsletter is going well, with a reminder the deadline is Friday.
Technology
Joyce Greenfield
stated that Chase’s member list has been working very well, it is easy and no
emails have bounced back. Judy presented a demonstration of the new website. We
need to get some color and graphics to make our “brand” stand out. The website is coming along and will be very
user friendly. Links will take the user to various sites, direct email links to
anyone who is running an event, online payments for registration, classes and
retreats. There is still more building of the site and it is going take a lot
of input. Members will have an individual password to access the sensitive
areas of the site, such as the directory.
New Business
Joyce stated the Zoom
surveys are working out well and could add ones such as; presentation
suggestions.
Old Business
None
The meeting was
adjourned at 7:32 pm
Respectfully
submitted,
Heidi Nesheim,
Secretary
Meeting
Minutes
November 16, 2020
Westside Quilt Guild General Meeting
The meeting was called to order
by President Judy Block at 6:30 pm.
Opening
Joyce Greenfield directed members and guests into
different pre-meeting breakout rooms. This allowed more connections with
members and guests. Tonight’s meeting is being hosted from Sharon’s Attic.
JudyQ welcomed members, new members, guests and our featured speakers, Judy and
Judel Niemeyer.
Zoom Host/Facilitator
Tonight’s meeting is hosted by Joyce, along with our live
in the field Co-Host Jennifer Haglund. Joyce reminded attendees, as you enter
the meeting you will automatically be muted. This helps reduce the background
noises, if you are not needing to speak, please stay on mute. If you are not receiving
the Newsletter or Emails contact Joyce Greenfield, Judy Block or Chase
Lawrence.
Sunshine &
Shadows
Please use the “raise hand” feature in Zoom, then you will
be asked to unmute to share. Kathy Whisman
and Linda O’Brien have grand puppies. Marci Yoder reported that Flo Christansen
is doing better and had her grandson is living with her to help.
Birthdays
JudyQ recognized Nov/Dec birthdays
President Message
We are thankful that we as a Guild have the opportunity
to virtually meetings, and exchange all that we
do and enjoy the learnings and visual inspirations. Given
the resent tightening restrictions here in our
state, I feel especially grateful that we have each other
and or ZOOM capabilities. Tonight, we will enjoy our fifth virtual Show and
Tell that Jane Hogue has arranged for us. Thanks to those that have submitted
your projects, it’s so great to see what’s going on.
I am excited to share that Julie Mason presented a
virtual presentation to the Sister’s Oregon Guild re:
our Quilt Barn Trail. It was so well received that they
hope to create their own quilt barn trail.
It is very exciting to have special guest speakers, Judy
and Judel Niemeyer who have created a new “corner” of their business at
Quiltworx – Virtual Guild Presentations. I believe our Guild is their very
first toenjoy.
We are introducing our first Featured Business Member of
the Month, Sharon’s Attic Quilt Shop. Sharon Rice (owner) and Claire Sheldon
(manager), and are live broadcasting our ZOOM meeting at the shop.
Sharon thanked the guild for hosting her store and for being
a big part in keeping the store open. Sharon shared upcoming happenings
including a Black Friday Weekend Sale. Sharon hopes to open the store’s online
shopping capabilities. She offered to assist any customers who might need less
contact trips into her store. If you need special accommodations, contact the store.
Mini Moments with
Annie
Annie Tinnesand conducted the Mini Moments with Members.
“Where do you do most of your sewing?”
Poll Results:
Kitchen/Dining room
4
Bedroom 25
Living/Family room
16
Basement 5
Attic 0
Part of the garage
0
Special Addition
to house 0
An extra detached
sewing/quilting workspace 9
Other 38 (attached sewing room, Sewing Saturday)
Vice President
Education
Susan Greathouse shared there was an article submitted by
Renee Friberg in the Newsletter talking about “Easy as 1-2-3: Teaching Kids to Sew.”
(She teaches kids in her neighborhood) If you have anything you want to share as related to the Education Center
in the newsletter, send an email to Susan. Deb Bolton was having technical
difficulties, no Block of the Month winner announced or the next month’s
pattern.
Vice President
Charity
Nothing to
present
Programs
Robbie Berg shared that the OR Garden Retreat has 30
registered participants. She stated others could sign up until Monday November
23rd. A $50 deposit is due by November 25th, send to
Robbie. Robbie is offering a Virtual
Retreat with seven sessions during OR Gardens for $25. Those who attend
virtually will receive the same “swag bags” as those attending in person.
Robbie shared that attendance to the Canon Beach Retreat,
October 2021, might be done by lottery since space is limited.
Connie Gaebel announced the cancellation of the upcoming
Sewing Weekend (Nov 20-22) due to the latest COVID restrictions. Heidi Nesheim
will provide opportunities for all members to Zoom during the weekend. The
December Sewing Saturday has been cancelled.
Membership
Chase Lawrence announced the membership is at 181. There
are 120 participants tonight. Five guests are attending. If you do not have the current membership
directory; contact Chase in Beaverton. Heidi in Hillsboro or Susan Greathouse
in Forest Grove.
Minutes Approval
The October minutes will stand approved unless any
dissensions. If there are corrections or additions, please contact Heidi.
Minutes are located on the blog.
Ways and Means
Renee Friberg announce the cancellation of the December
Holiday Boutique. She thanked everyone for making items, more information to
come on how to store items for a future boutique/events.
You can donate to our guild by designating WQG through
Fred Meyer Rewards or Amazon Smile. You still receive all your reward points.
This is easy cash for the Guild.
Presentation
Sue Hauser introduced tonight’s guest speakers, Judy and
Judel Niemeyer.
Judy thanked the guild for the opportunity to present.
She hasn’t done presentations for years and is excited to do them. Judy started
quilting at 19 when she made a baby quilt. In the past, she wanted nothing to
do with a sewing machine but then her passion took off. She started off doing
hand quilting and has quilted over 500. Judy talked about her technique
evolution and the building of her family run company, Quiltworx. Judel shared a
show of 20 quilts. In 2014 they started designing fabrics. Judy shared opportunities
to learn through retreats in Montana, a week long University, and through Certified
Instructors and Certified Stores. Quiltster
is a quilt designing program which is offering a one-month free coupon or $10
off a year membership, use; code VGP10. Judy has created a virtual class for our guild
which will start November 21st and continue until January 21st.
Those who have signed up for the class can do it at their own pace. Information
regarding logging in will be coming soon. If you have questions during the
class you can leave a message for Judy or contact JudyQ or Carol Hattan.
Judy Q thanked Judy and Judel then introduced Carol
Hattan who is a WQG Member and local Certified Instructor of Quiltworx. Carol
teaches Judy Niemeyer classes Sharon’s Attic.
Judy Junkies – (Shirley Scott, Cindy McEntee OR Certified
Instructors of Quiltworx and business
partner Jennifer Reinhart) offering Judy Niemeyer Classes
and Retreats throughout the state.
JudyQ will become a Certified Instructor in 2021 and will
be offering classes in the local area and
soon workshops and monthly classes for our membership.
Show and Tell
Jane Hogue shared Show and Tell. There were eight
presenters and 16 quilt projects. Due to the Challenge Contest there will be no
Show and Tell in December.
Upcoming Events
Connie announced a last chance opportunity to place a
group order for the Judy Niemeyer class supplies. She will be submitting an
order on Wednesday November 18th. There is plenty of room for more
members to sign up for the class.
The Angles Challenge Quilt reveal will be happening at
the December meeting. Send your photos to Jane Hogue, by December 10th,
she will create a slide show. Members will have the ability to vote for “Best
Use of Theme” and “Viewer’s Choice”. There will be two random drawings for
participants. Winners will receive gift cards, from one of the following;
Sharon’s Attic, Cotton Cure and Aloha Sew and Vac.
Announcements
Judy announced the WQG website will be previewed at the
December Board meeting.
The December General Meeting will be December 21st,
via Zoom.
…. Have a Wonderful Thanksgiving
“Happiness only
real when shared.” —Christopher McCandless
The meeting was adjourned at 8:47 pm.
Respectfully submitted,
Heidi Nesheim, Secretary
Westside Quilt
Guild Board Meeting
November
2, 2020
Present: JudyQ Block, Marilyn Alexander, Susan
Greathouse, Heidi Nesheim, Penni Eagan, Renee Friberg, Connie Gaebel, Chase
Lawrence, Sharon Kennedy, Joyce Greenfield
The meeting opened
by President Judy Block at 6:03 pm
This meeting was
held through Zoom Video
President
The featured
business member will be added to the newsletter, website and at the general
meeting. November’s featured business is Sharon’s Attic and Judy will be
hosting the Zoom meeting from the shop. Sharon will be given up to five minutes
to talk about her shop, other employees will introduce themselves. Employee,
Jennifer, will be assisting with the technical portion at the shop. Judy will
compensate her for her time with a complimentary pass to the Judy Niemeyer
workshop. Aloha Sew and Vac will be the
December featured business. All future business members will be “placed in the
hat” to decide which one will be next. The next board meeting is December 7th.
Vice President Education
Heidi suggested
the new community center might offer us an opportunity to teach classes for the
community. Renee is doing a sewing pod for three girls in her neighborhood and
will send information to Susan for our records.
Vice President Charity
Marilyn stated
that on occasions she receives questions regarding how to get batting and
backing for charity quilts, she forwards this to Marcia Elliot and Carolyn
Drosd. There is no charity sew days at this time.
Secretary
Nothing to report.
Treasurer
Penni sent the Profit
and Loss and Treasurer report to board members and realized she sent the wrong
month. She will send the correct month to all the board. Penni listed $1632.28
under Miscellaneous. Administration. There was concern this could be an issue
if we are audited. She will make a specific category for speaker fees (which is
what this amount indicated).
Program
Judy Niemeyer is
the presenter this month and expected to have a lot of interest. The virtual
workshop starts on Saturday November 21st, 35 members have signed up
and 7 non-members. Her speaking fee is $800 and the workshop has brought in
$910. Connie sent out an email regarding confusion about the kits and patterns.
The kit does not come with a pattern. Connie feels that after the presentation there
will probably be more deciding to take the class. The December meeting will be
the challenge reveal. Participants will send their photos to Jane Hogue and she
will put together a slide show. Becky Goldsmith will be the speaker in January,
“Piece O’ Cake” of quilting, “Your quilt top is finished now what?” Barbara Eikmeier
will talk sashing at the meeting in February. The next Sewing Weekend is November 20, 21 and
22. You will need to register with Heidi to attend. The Oregon Gardens has the
minimum number required to attend (25) it is a go. Shirlene has chosen a pattern for the
compassion quilt. The goal is to have 3-4 made. More information to come.
Membership
The General
Meeting in October had 88 members participating. 177 members have renewed or
joined. Chase is continuing to update the data base as memberships come in. The
pdf will be ready to go to the website once it is ready. There will need to be
some type of authorization by members for their information to be posted. In
the future that authorization will appear on the registration forms. The Member
Directory will be accessed through the website. All members will have their own
user name and password, no group access will be available. Chase will make the
authorization form.
Ways & Means
Renee continues
to work with Bottle Drop Give for members to donate their bottles to the Guild.
Once the details are worked out, blue bags will be available and guild stickers
to place on the bags. More information to come. Renee will place a reminder in
the newsletter for Amazon Smile and Fred Meyer awards, these can be designated
to the guild without the member giving up their points. JudyQ received a large
donation of quilting DVD’s and magazines. She will place them in storage until
we have a Brown Bag or Rummage Sale. The Boutique is December 5th,
charge card purchasing will be available.
Quilt Show
Heidi mentioned
her concern that no one stepped up to help with the possible drive thru quilt
show and only one person volunteered to finish the raffle quilt top. She hopes
more will volunteer in the future.
Quilt Barn Trail
No report
Newsletter
No report
Technology
Joyce receives requests
to send out email blasts from random people. She asks that these requests go
through the board member who is the advisor for that committee. Joyce is still
having many members contacting her that they did not get the BOM information or
the newsletter. She hopes once the website is up and running this issue will be
eliminated.
Judy stated that
no one has sent any ideas for our website’s home page. We would like to “brand
ourselves” and those who search for the guild will see immediately what we are
all about. There are many things to discuss regarding the website, Judy would
like to have a separate meeting for this purpose.
New Business
Connie and Jean
Lasswell would like to start having door prizes at the general meetings. This
can be accomplished by a name draw of those present.
Old Business
None
The meeting was
adjourned at 7:12 pm
Respectfully
submitted,
Heidi Nesheim, Secretary
Meeting
Minutes
October 19, 2020
Westside Quilt Guild General Meeting
The meeting was called to order
by President Judy Block at 6:30 pm
Opening
Judy welcomed everyone
including members, new members, visiting guests and our featured speaker;
Helene Knott.
Zoom Host/Facilitator
Joyce Greenfield provided a review
of procedures. She is working to have everyone in a “chat” prior to the
meeting. Next month she will have groups of ten or so in the chats. If your
computer won’t log in or it disconnects, you will need to shut down and rejoin.
You will also need to erase any previous meeting links, Zoom will use an old
link if it is available, be sure to check the email with the link and it is the
most current link.
Sunshine &
Shadows
Deb Bolton has a
new grandson. He was born October 8th and is named Noah Scott. Marci
Yoder just had her second cataract surgery today. Marci also shared that her
two year old granddaughter has been diagnosed with leukemia.
Birthdays
Judy read off
names of birthdays for October and November.
President Message
Tonight, Judy
stated; we will enjoy our fourth show and tell, updates from board members and
chairpersons and will hear from our guest speaker, Helene Knott. Beginning in
November we will be featuring one of our business members; nominations are now being
accepted. There will be a “tech news and tips” section in the newsletter. If
you have a tech tip send it to Joyce Greenfield. Our website is underway. Any member
may submit a “graphic option/idea” to use on the home page header. There will
be more information in the November newsletter or contact Judy. Thank you to
Sharon doing a great job on the newsletter.
Mini Moments with
Annie
This month’s
question was suggested by our guild’s secretary, Heidi Nesheim. “How long have
you been quilting, (sewing not counted)?”
Poll responses:
0-2 1
3-6 5
7-15 17
16-25 19
26-40 23
41-50 12
Over 50 4
Vice President
Education
Susan Greathouse
went to the Oregon Historical Museum in Portland, prior to the riots that
damaged the building and thieves took the Afro American Quilt. It was found but
was damaged, restoration is underway. Contact the Oregon Historical Museum if
you want to donate to this process. Susan asks if you are working with
students, neighborhood kids and any other youth to create art/quilt projects,
please send her details.
There were seven
blocks of the month submitted, winner: Jane Patterson. Deb Bolton will send out
an email blast with the next block of the month, they are due the Friday prior
to our next general meeting.
Programs
Robbie Berg
shared information for the Oregon Gardens (OG) retreat. Twenty-three have
registered to attend in the Grand Hall. If you are having trouble with the
online registration, send an email to Robbie with your name and if you want a
single or double (roommate’s name if you know).
Robbie also
shared about the Cannon Beach retreat in October 2021 at the Hallmark Canon
Beach Resort and Day Spa. Center Diamond quilt shop will be providing some
promotional items.
Connie provided
an update on the Sewing Saturday which occurred on the 17th. It was
well attended with nine attendees, everyone adhered to COVID safety precautions.
The next event is a Sewing Weekend, November 20, 21 &22. Contact Heidi
Nesheim if you would like to attend. Priority will be given to members who have
not attended a Sewing Saturday or Weekend since they started again in July.
Connie explained
the Compassion Quilts for guild members who lose a close family member. Several
blocks in the quilt will be blank to be used for signatures and messages. Shirlene
Harrington will spearhead this event, more information to come.
Membership
Chase introduced
new members, Jennifer Hagland and Nancy Cutler. There are 171 registered
members, with 90 participating tonight. There are two guests attending tonight.
Guests are asked to join after attending two meetings. Directories that have
not been picked up; there are several opportunities to get yours; contact Chase
directly, go to the Senior Center in North Plains during Sewing
Saturday/Weekend and see Heidi or contact Susan Greathouse if you live in the
Forest Gove area.
Minutes Approval
The minutes for
September’s meeting stand approved unless there are corrections. Any
corrections; contact Heidi
Treasurer
Judy reported
that Penni received a check for the guild from the Hillsboro Community Center
in the amount of $746.44.
Quilt Show
Heidi is the
quilt show chairperson. After discussion with a variety of members and the
board, it was with a heavy heart she announced the Quilt Show for 2021 has been
moved to 2022. There were too many unknows involved to have a successful show. Heidi
is working on the possibility of a one-day drive thru quilt show in August
2021. Please contact Heidi if you would like to be involved. The boutique will
be held at the Senior Center in North Plains on December 5th, keep
making items to donate or for your commissions. The guild was given approx. 40,
12-inch blocks for the raffle quilt, anyone willing to put the blocks together
for the top contact Heidi.
Presentation
Sue introduced
Helene Knott a local artisan for her presentation of, “Sashiko, Boro and Beyond”.
Helene has been quilting 48 years. She first tried Sashiko in 1999. Helene shared many projects highlighting
techniques of Sashiko, Scandinavian Darning, Kantha Embroidery, Circles, Boro
and Embroidery on paper. Helene was asked what types of thread and needles she
uses. She stated that some artists only use Sashiko thread but she feels if you
can get the thread through the needle eye, use it. Sashiko needles or candle
wicking needles would well. If your fabric is light you will need to stabilize
it. Helene gave out two door prizes; winners, Bella Dvir and Martha Long.
Show and Tell
Jane Hogue hosted
the show and tell. There were 17 quilts and 3 other projects showcased.
Upcoming Events
The challenge
quilt contest reveal will take place in December during the Zoom meeting. More
information to come.
The November
speaker will be Judy Niemeyer. She is also providing a virtual workshop on her
technique. The cost of the workshop will be $20 for members and $30 for
nonmembers. Those attending the workshop will have full access, at any time,
from November 21st to January 21st. Connie will send out
an email blast with more information. If you need additional supplies JudyQ
Block has some of them available through her website.
Announcements
The Hillsboro Arts
magazine has an article about our guild on page 15.
Ann Marie Tomlin’s
husband is a veteran and for Veteran’s Day there will be a Poker Run. The grand
prize will be either a quilt or some ammunition. It will start at the Veteran’s
Gateway, cost is $10, free hotdogs at the American Legion.
November meeting will
be conducted via Zoom.
Judy left us with
this quote, “Autumn shows us how beautiful it is to let things go.” Unknown
The meeting was adjourned at 8:25 pm
Respectfully submitted,
Heidi Nesheim, Secretary
Westside Quilt
Guild Board Meeting
October 5, 2020
Present: Susan Greathouse, Heidi Nesheim, Penni Eagan, Renee
Friberg, Connie Gaebel, Chase Lawrence, Sharon Kennedy, Joyce Greenfield
The meeting was
opened by Vice President Susan Greathouse at 6:00 pm
This meeting was
held through Zoom Video
President
Judy sent a message to
Susan Greathouse which related the following. We are not submitting a grant through the WA
County Grant Program. The guild has an emergency fund of $3,500. Jean Lasswell
had stated the guild’s patron fund is also called the emergency fund. Penni will verify with Carol Sayles if this is
correct. (note: Carol responded and stated; the patron fund could be used for an emergency if the guild was
in dire straits. It can also be used to fund something special for the
guild.) The Quilt Show vouchers for the first round have been dispersed. The
second round of vouchers should arrive at Carol Sayles’ this week, she will
mail them to the recipients. Thank you to Carol, Penni Eagan and Sue Hauser for
bringing this member benefit to reality.
Vice President Education
Susan would like
to start an “education corner” in the newsletter. This will keep our 501c nonprofit
status. We need to show that we are providing an education aspect.
Vice President Charity
Not present
Secretary
Approval of September
8, 2020 board meeting minutes. Motion received, second, approved.
Treasurer
Penni emailed her
reports to the board. She stated we have 59 fewer memberships than last year,
this equates to $2800.00.
Program
The vote, at the
September General Meeting, for the Oregon Gardens Retreat (OG)was approved to
proceed. Connie will send out an email blast before the next general meeting to
advise about the OG information. It will be in the same room as last year with
25 attendees, or possibly in the large pavilion if more than 25 register. The
cost is $50 more and the guest rooms have increased by $4. If more than 24
attend this price could drop. The cost will be $360 for single and $250 for
double. Lunch will be a no contact boxed lunch; breakfast will be served at
tables instead of a serving line. The retreat is set for February 19th, 20th
and end on the 21st. There will be the option to arrive on Thursday
for $109 plus tax. The Cannon Beach Retreat is still a go, October 2021, there
will be more information to come. Toni Beattie is going to start the EQ group
in November. It will be the Saturday of Sewing Weekend at 11:00. Sue Hauser is
working with Judy Niemeyer to have a workshop. It will start the Saturday after
the November meeting. The cost will be $20 plus $10 to Judy for the paper
piecing papers. It will be a snowflake
block that can be a table topper or wall-hanging. The class will be online,
attendees can log in any time for two months to take the class. Connie
mentioned the bereavement quilt and she thinks it is an idea we should pursue. Connie
has a pattern and is suggesting that groups or individuals make quilts so we
have some on hand in case of need. The
quilts will be lap size and separate from charity quilts. Connie will provide
details for the newsletter.
Membership
Chase reported
that the updated email list seems to be working well. If there are members not
receiving guild information, they need to contact Chase. It appears many of the
members do not realize their emails from the guild are going into their spam
folders. Joyce receives several calls a month and she talks them through how to
keep items from going into spam folders. There were two people in the last
meeting who were previous members but have not renewed. It appears other
members are passing on the login information. Chase will mention again, in
fairness to those who do renew, the benefits should be for current members.
Almost 170 have renewed and many of the directories have been distributed. It
is cost prohibitive to mail out the remaining 80 directories. Heidi and Connie
will have directories available at Sewing Saturday/Weekend. Susan will have
some available for those in the Forest Grove area. Others may contact Chase and
pick them up at her house. There will be
no addendum, once the website is up and running all member information will be
available and password protected.
Ways & Means
Renee is working
on the Bottle Drop fund raising possibility. There was discussion about trying
some online raffles or door prize.
Quilt Show
Heidi presented
her concerns about having a quilt show in 2021. Due to COVID it could be risky
that many would not attend or volunteer to work. It will be a loss of income if
we decide at the last moment not to have the show. Many items need to be in
place within the next couple of months and these require purchases (rack cards,
deposit for venue, raffle quilt, tickets, etc). The raffle quilt tickets were
all sold prior to the last quilt show, we will not have definite opportunities
to sell tickets at other shows and events. Our member demographics are the most
vulnerable which is a concern. Heidi
asked the board if we wanted to take a chance on having a show in 2021 or a
have a guaranteed one in 2022? The quilt show takes approximately 80
volunteers, will that many want to be involved if the COVID situation isn’t
resolved. A discussion ensued and a
motion was made to hold our next quilt show in November 2022. The motion was
seconded and approved. There was discussion of holding a virtual or drive
through quilt show in the spring or summer of 2021.
Quilt Barn Trail
Jane Fouste has
regular conference calls with, Julie Hurliman, an employee of Tillamook County
Visitors Association and the project leader of the Tillamook County’s Quilt Barn
Trail. There will be joint marketing projects when COVID allows. There will be
a car tour in October hosted by Carolyn Wence, representative of Elles Gantes.
(very active organization whose members are adult girl Scouts).
Newsletter
Sharon is ready to go for the next newsletter.
Any submissions must be in by Friday. The survey question will be; “What guild
speaker has inspired you most and what was the outcome?”
Technology
Judy and Joyce
met to discuss the website. The goal is to make guild information readily
accessible. They are making good
progress on the website. Joyce is working on how to have a waiting room prior
to the start of the meeting so members can chat. The next meeting will require
a password, Joyce will see how this works and if it will be a better solution.
The survey process works very well, Joyce needs survey questions the day before
the meeting. Joyce will compose an article for the newsletter with Zoom helpful
hints. She has received several positive comments regarding Zoom meetings, many
members really look forward to them.
New Business
Connie discussed
moving the UFO to after the first of the year and doing the Challenge Quilts
for December. The quilts will be presented as a slide show. The UFO might be bumped until March, Sue
Hauser has arranged speakers for January and February.
Old Business
At the last board
meeting it was discussed having a featured business member of the month.
Sharon’s Attic will be the feature for November. Connie will contact Aloha Sew
and Vac for December. Carol Sayles confirmed there is no conflict with our 501c
guidelines to have a featured business. It
is okay since we are not using these businesses with nonprofit funds to aid in
profiting these businesses. For other featured businesses, their names will go
in a hat to decide which one is next and set up for the rest of the fiscal
year.
Susan discussed
issues with the Block of the Month (BOM). There are not a lot of participants
and the blocks are challenging. It was decided to have more traditional blocks
for the BOM in an attempt to keep it simple and encourage more participation.
These blocks will all be the same size to keep consistency and hope to
encourage members to make two and keep one, giving them enough for their own
quilt.
The meeting was
adjourned at 7:40 pm
Respectfully
submitted,
Heidi Nesheim,
Secretary
Meeting
Minutes
Westside Quilt Guild General Meeting
September 21, 2020
The meeting was called to order
by JudyQ Block, President at 6:30 pm.
Welcome everyone, including our
new members and a great speaker.
Zoom Host/Facilitator
Joyce will keep everyone muted
to keep out the background noise. Send her a message in chat if you need to ask
a question or have something to say.
Sunshine &
Shadows
If you have either a Sunshine or Shadow, post in CHAT to
be recognized and unmute asked to speak.
The guild presented a loving quilt from to Lori Haugsten for comfort in
her recent loss of her dear husband. A Shadow was posted by Marilyn Alexander
but not recognized, her mother passed away.
Deborah Jones’
cousin lost home in the Gates fire.
Birthdays
JudyQ the “birthday
fairy” recognized birthdays for September and October.
President Message
Tonight, we will enjoy our third virtual Show and Tell
that Jane Hogue has arranged for us. We hope to expand on this and make it a
tradition. Thanks to those that have submitted your projects. It is so great to
see what’s going on. There will be “Mini Moments with Annie”. We will have wonderful updates from the Board
and Chairpersons. We are very excited for our Guest Speaker, Jen Carlton Bailey
Mini Moments with
Annie
This is the first mini moment submitted by a member. If
you have a topic for Mini Moments send them to Annie Tinnesand. Thank you to Jeri
Bonser for submitting tonight’s question. We have talked about your stash,
sewing machines and rulers. Tonight, it will be thread. How many of the large
cones of thread do you have? 0 (12) 1-5(20)
6-12(9) 13-20(11) 21-35(8)
50(6) 100(6)
Vice President
Education
Deborah Bolton
presented the Block of the Month (BOM), there were 25 blocks submitted with 24 names
for the drawing. Winner: Rhena Wilson. There will be an email at the end of the
meeting on how to send the blocks to Rhena, including her address. Thank you
for the large turnout. The October block was shown in two color ways.
One with white and one with black. It was decided you can make either one.
Directions will be in the newsletter.
Vice President
Charity
Marilyn Alexander was contacted by Marcia Elliot
regarding donating quilts to the fire victims. After some research they decided
to donate 40 quilts to the United Way in Salem. Marcia and her sister took
them to Salem, a
huge thank you for their efforts.
Programs
Robbie Berg thanked the board for the work they are doing.
Heidi Nesheim did a great job on the Sewing Weekend. The Oregon Garden
organizers are working with the guild to have a retreat in February. There will
be a poll to vote on three options. If there is enough interest Robbie will
pursue the retreat and start taking deposits in October.
#1 Choice: Have the retreat in a smaller room with 25
attendees.
#2 Choice: Still have 60 attendees but in the Grand Hall (9000
sq ft). Everyone would have their own table, the OG with put up pipe and drape
for separation. It will be a longer walk to the hall, a shuttle will be
available for a fee.
#3 Choice: Move the retreat to 2022, will not lose our
deposit.
COVID protocols per Marion County will be observed, whatever
they are in February. The cost is about the same as previous years. There will to
be a minimum of 25 attendees in order to move forward with the retreat. The
Oregon Garden’s staff is trying hard to make this work for the guild.
Anonymous Poll:
Results:
1: 22 yes 49
no
2: 46 yes 38 no
3: 40 yes 31 no
Heidi recapped the Sewing Weekend. There were seven
upstairs and five downstairs. Everyone wore masks, observed distancing,
laughed, had fun and were pretty productive. There will be a Sewing Saturday on
October 17th and a Sewing Weekend November 17th-19th. You will need
to pre-register with Heidi nesheim.sh@gmail.com . Those who have
not attended a Sewing Saturday or Sewing Weekend (recently) will have priority.
Sue Hauser talked about the October Speaker; Helene Knott.
Although she has presented to the Guild in the past, this will be a new topic.
She will present a modern approach to ancient art forms through the use of Sashiko,
Boro and Beyond.
Membership
Chase Lawrence reported that we have 168 members.
This includes two new business members; Pauline Kriebel and Laurie Hooper. There
are five new members; Jan
Cossette, Claire Sheldon, Carol Hattan, Erin Davis and Bonnie Rosatti. If you
have any questions or issues with the directory or renewals, contact Chase.
Those who did not receive information regarding the Zoom meeting, have not
renewed, please encourage them to do so. Heidi handed out directories during
the Sewing Weekend, another opportunity for pick up directories will occur this
week. Chase will be at the New Life Baptist Church in Hillsboro on Thursday September
24th from 10 am-noon. Renee Friberg will be there on Saturday
September 26th from 10:00 am to noon.
Quilt Show vouchers arrived today, you can pick up them
up at the directory distribution or make arrangements with Carol Sayles. If you
still want to get in on the special voucher price, it will be available until
October 1st, contact Carol.
There were 92 participants in tonight’s meeting
Minutes Approval
Approval of August Minutes. will stand approved unless
any dissensions. If corrections or additions, please contact Heidi.
Presentation
Our guest speaker tonight is Jen Carlton Bailey, “Master
of Curves. Jen gave a wonderful overview of her travel through curves. Her
journey into quilting started when her daughter was born and spent time in the
NICU. She received a donated quilt. Jen stressed that it is important to donate
quilts to the NICU, families are very grateful. Jen taught herself to quilt
through the internet. Jen shared photos of her quilts and shared her creative
process. At the end of her presentation she shared a 10-minute video of how to cut
and sew curves. She will post the video on YouTube after the meeting. She is
offering a 10% discount on products in her shop until October 1st,
use the code WESTSIDEGUILD. Jen answered several questions from guild members,
she gave one piece of advice; “Do what you want to do, ask yourself how
important is this to me, make it your own, there are no rules, just do what
works for you.”
Jen encouraged
members to email her any time with questions. They will all be answered but it might
take a few days for her to respond.
Show and Tell
Jane Hogue provided a show and tell slide show with
members telling about their projects. 10 members shared a total of 43 quilts.
Please send your photos to Jane for next month’s show and tell.
Announcements
Progress is being made with our new WordPress Website. The
October 19th General Meeting will be held via Zoom.
JudyQ left with the following; “As Summer turns tomorrow
into Fall…. Enjoy the colors”.
"Autumn is a
second spring when every leaf is a flower."- Albert Camus
The meeting was adjourned at 8:40 pm
Respectfully submitted,
Heidi Nesheim, Secretary
Westside Quilt
Guild Board Meeting
September 8, 2020
Present: JudyQ Block, Susan Greathouse, Heidi Nesheim, Penni
Eagan, Renee Friberg, Chase Lawrence, Sharon Kennedy, Joyce Greenfield
The meeting opened
at 6:01 pm
President
Judy submitted a
story for Hillsboro Arts Month, it will be on their Facebook page. Hillsboro
Arts and Culture Council has opened another grant opportunity for 501C3
organizations. It is through the COVID-19 CARES Act. The grants are for lost revenue due to the Stay
Home, Stay Safe Order, and covers any operating expenses. Granted funds will
need to be used by December 20, 2020. Jean Lasswell and Jane Hogue will be
working on the application. Penni projected a $7,243 loss to the guild this
fiscal year. We are down 70 renewals from last year, no Mini Raffles, and no
Brown Bag/Garage Sale. Some of our new/unexpected costs are Zoom account
charges and a new website. Our charity quilt donations are ongoing. There was a
motion and second to pursue this grant. Voted and approved. Judy will contact
Jean and advise her to go forward.
There is an email
in circulation that still goes to Sue Nichols, Judy has redirected it. Our
business card has a phone number that does not exist for the guild. Joyce
Greenfield has removed the phone number and any out dated email addresses from
public views on the blog.
Carol Sayles advised
Judy that the Quilt Show special pricing has had 49 requests. Alex Anderson
requested we have at least 30 signed up to receive the special pricing. Judy
suggested the guild buy a one-year registration to use as a future raffle prize
or other gift. The show is usually $50 per year, the offer is $25 per year,
with no expiration on when the registration may be used. The board agreed to
purchase one for future use. Judy will contact Carol and close this offer;
allowing those who signed up to start using their memberships.
October 5th
is the next Zoom Board Meeting.
Vice President Education
Susan shared some
issues that are occurring with Zoom. Zoom has had people breaking into meetings.
Zoom will be tightening their security procedures. In the future there will be
only two ways to enter a meeting; through a waiting room or a password. Joyce will
try the September general meeting using the waiting room (allows her to see who
is joining the meeting). If this proves to be difficult to manage, she will try
the password in October. Joyce has asked that program personnel, Connie or Sue,
join the Zoom early when there is a guest speaker, allowing Joyce to manage/troubleshoot
Zoom and not manage the speaker. Chase attempts
to take roll as people join the general meeting; Renee will help her with this.
Joyce or Judy will instruct all members to try to change their screen names to
make this process easier, by naming themselves with their first and last name.
Secretary
Heidi asked be
notified of any deaths within our guild family (close family members), she will
send a sympathy card.
Treasurer
Penni emailed
current reports to the board.
The cost of Zoom
Pro is $64.99 per month, this allows up to 300 participants. Zoom is paid on a
monthly basis due to an unknown end date when we can meet in person.
Program
Connie was not present for the meeting.
Judy presented the idea of having supply of bereavement
quilts to give to members who lose a close family member. Connie told Judy that
she and Robbie Berg went to Oregon Gardens to see what they will consider for a
retreat. She said Oregon Gardens is doing all they can to have us for a
retreat. One idea is reducing our minimum to 25. Connie is still working on a
solution.
Heidi reported on Sewing Saturdays/Weekends. These will
now continue as posted on the Guild’s calendar.
There will be a few requirements: Reservations required through Heidi,
limited number of attendees; eight upstairs and five downstairs, masks required
and must cover nose and chin, face shields are acceptable but masks preferred, homemade
food ok, only if packaged individually. This information will be in the newsletter.
The September Sewing Weekend is full with one on the waiting list.
The next three guest speakers are set. Judy proposed a
different registration option to allow others outside our Guild to see the
guest speakers for a fee. There was much discussion and will table this
proposal for another time.
Membership
Chase wanted
clarification on the tiers of business member memberships. Currently they pay a
base price and then there are tiers for a logo, business card, or
quarter/half/full page advertisement. Chase said some pay for the business card
option yet others who do not pay still have their business card in the
newsletter, directory and on the blog. After discussion it was decided to
remove the “logo” option and all business members will receive a “business
card” advertisement in the newsletter and on the blog for their $68 membership
dues.
Chase received
two bids for printing 180 member directories. One was $224.46, the other was
$625.78. She will use the lower one. She will set up a distribution date at New
Life Baptist Church, several board members offered to help. There was a
discussion of a fun event to encourage everyone to pick up their directories, such
as some type of give away. Judy asks that you bring ideas to the next board
meeting.
There are
currently 161 members.
Ways & Means
Renee presented a
fundraising idea via an email…her sound cut out. Oregon Bottle Drop has a
“Give” program. All cans/bottles taken to a Bottle Drop location can be designated
to be deposited in the Westside Quilt Guild account. More information is
forthcoming
Quilt Show
Heidi toured the Walter’s Cultural Center in
Hillsboro. The space seems smaller but the main display area is bigger than
that at Tuality. Heidi is still waiting to tour the Hidden Creek Community
Center in Hillsboro when it opens in November before making a facility
commitment.
Quilt Barn Trail
No report
Newsletter
Judy asked Sharon
to use the birthday list from the current membership list.
Sharon asked for
clarification when someone wants to advertise in the newsletter and are not
members. There was discussion and a motion was made; to advertise in the
newsletter or send out an email blast that person/business must be a member. No
advertising will be allowed to be “sponsored” by a current member. Motion was
seconded and approved.
Technology
Joyce reported
her Zoom concerns under “President Education”.
Joyce asked where we stood with the website contract? Motion made that
we accept the website contract bid and move forward with development. Motion
seconded and approved. Judy stated the fee for the website would be paid half
now and the other half upon website completion.
New Business
Judy would like a
master list for passwords, user information and any other “maintenance” items
for the Guild. Heidi agreed that this list should fall under the secretary job
description.
Judy stated we
have lost some business members and wondered what could we do to keep or get
some back. She would like to feature a business at the general meeting. The
featured business could submit a slide or two as a presentation for the
meeting. It is the intention that the business member will introduce themselves
and describe their business to the membership. Judy had talked to Sharon’s Attic and be the Featured
Business of the month for November. Judy will moderate the November Zoom
meeting from Sharon’s Attic. She will check with Aloha Sew and Vac if they
would like to participate in the October meeting.
Old Business
None
The meeting was
adjourned at 8:00 pm
Respectfully
submitted,
Heidi Nesheim,
Secretary
Meeting
Minutes
August 17,
2020
Westside Quilt Guild General Meeting
The meeting was called to order
by President Judy Block at 6:29 p.m.
Zoom Host/Facilitator
Judy is really excited about a
fantastic evening. Joyce Greenfield is the new technology chairperson; she will
be the Zoom Host tonight.
The Guild’s Zoom license came
in at noon today. Those participating in tonight’s Zoom meeting will be muted
to reduce background noise. You will have to unmute yourself if you need to talk.
If you have questions for our guest speaker, send them through “Chat” and Joyce
will read them to the speaker at the end of her presentation.
Sunshine &
Shadows
None
Birthdays
Judy recognized
the birthdays in August and September.
President Message
We will have our
second show and tell tonight. Jane Hogue has done a magnificent job presenting
the show and tell. Mini Moments with Annie will be conducted with a poll. We
are excited to have Alex Anderson as our first Zoom Guest Speaker.
Mini Moments with
Annie
We have all had
the gift of time and have been stressed with things that have come into our
lives. If you have had the time; “How many UFO’s have you finished”. Submit
your response through the Zoom poll, there will be no option for zero or one. Zoom did not save the results and they were
not recorded here.
Mask Donations
Sue Nichols will
no longer be available for donation drop off. If you have masks to donate you
can take them to the Virginia Garcia Clinics or any other site of your choosing.
Based on last month’s Mini Moments question our guild has made over 8,000
masks.
Vice President
Education
Susan Greathouse
reported no updates and turned it over to Deb Bolton for a block of the month (BOM)
update. The March winner was Kate Grandusky. Deb hopes more members will
participate in the BOM; there were four for March. The September block will be
in the newsletter with instructions how to get your name in the drawing and
then sending the block to the winner.
Membership
Chase Lawrence
reported that she has received 141 member renewals. Reminder to business
members; renew in order to receive advertising in the newsletter and blog. Renewasl
are available continuously however, to have your photo in the directory, the
deadline was tonight.
Minutes Approval
The minutes from
July will stand as approved. If you have a correction please contact Heidi
Nesheim.
Presentation
Alex Anderson joined
via Zoom from California Bay Area. Alex has been the recipient of numerous
awards relating to quilting. Alex presented her journey into and through
quilting. She has hosted a television series, written books, taught classes and
currently hosting an online show/classes. Alex explained the ‘alligator in her
room’ when she was a small girl. She now equates it to a difficult problem or a
technique yet to be learned and encouraged us to confront the alligator and just
do it. She also shared that if a quilt is becoming unruly, “you are the captain
of that quilt, take command and get it done”. Alex has offered our guild a discounted
fee for her online class. The information will be emailed after tonight’s
meeting.
Programs
Connie Gaebel thanked
Sue Hauser for arranging our Zoom guest speakers. We have some great speakers scheduled
for the future; Judy Niemeyer, Helene Knott, Becky Goldsmith and many more.
Sewing Saturday happened this month with six participants. Heidi will do a Sewing
Weekend, September 18-20. Friday starting at 3:00 pm. Members may attend one
day or all three. There will be a set limit on attendees due to COVID guidelines.
For more information see the newsletter or contact Heidi directly. Connie is
still working with Oregon Gardens for the 2021 retreat. She would like those
interested in attending to contact her, if there is not enough interest, she
will re-evaluate having the retreat. The Cannon Beach Retreat is set for
October 2021. Due to having a guest speaker in November the UFO challenge has
been moved to December. This weekend will be the Sojourn sale at the North Plains
Senior Center. Admission will be limited according to COVID guidelines, once
someone leaves another one will be allowed to enter.
Show and Tell
Jane Hogue hosted
show and tell. Members shared 15 quilts, and a handmade shelf/quilt rack.
Alicia Johnson shared handmade linens and asked for suggestions how to make
these into quilts or other projects. There were members who submitted items to
Jane but she did not receive them. Jane will send an acknowledgment when she receives
emails in order to not miss anyone in the future.
Upcoming Events
There is a
committee working on our new website.
Next meeting will
be through Zoom on September 21st.
Announcements
There were 122 participants in tonight’s meeting.
The meeting was adjourned at 8:23 pm
Respectfully submitted,
Heidi Nesheim, Secretary
Westside Quilt
Guild Board Meeting
August 3, 2020
Present: JudyQBlock, Susan Greathouse, Marilyn Alexander,
Heidi Nesheim, Penni Eagan, Renee Friberg, Connie Gaebel, Chase Lawrence,
Sharon Kennedy, Linda O’Brien, Joyce Greenfield, Nancy Stober
The meeting opened
at 6:00 pm by VP Susan Greathouse
Guests
Linda O’Brien spoke regarding security at New Life
Baptist Church, Senior Center and Jesse Mays. Linda suggested some simple
things we could do to keep our membership safe. Renee stated that New Life has
members trained in emergencies and Hillsboro Police Department uses office
space to take their breaks or write reports. It is a possibility we can work
with the church and Police Department for some strategies. Linda recommended
purchasing flashlights and ask for volunteers to walk our members to their cars
after meetings. There was discussion regarding the “In Case of Emergency” forms
supplied by the guild. Chase will keep completed forms, in individually sealed
envelopes, at every meeting. The forms are also available to put under member’s
sewing machines at Sewing Saturdays, Weekends, Retreats and Workshops. Heidi
will make signs to be kept at the Senior Center which will be posted on the
outer doors, stating “Private Event, no services available”. Linda and Heidi
will work on a detailed emergency plan to present to the board.
Nancy Stober started a “scrap” group in January.
Currently there are 12 guild members participating. The group’s goal is to make
quilts from their scraps and to encourage each other. Julie Mason has posted
photos on the guild’s Facebook page. Nancy will create a newsletter article
explaining the group and encourage more members to participate.
Joyce Greenfield is our new Technology Chairperson. Joyce
has been researching Zoom options. At a cost of $20 per month there can be
100-300 participants and allow for 10 hosts. This would enable the guild to
have small Zoom gatherings. Joyce explained the difficulty of email
distribution, many emails are sent directly to a member’s spam and they are not
receiving messages from the guild. There needs to be an email service to keep
our emails from bogging down. Joyce is researching options to make this process
smoother.
President
Judy joined the
meeting at 6:46 pm.
Vice President Education
The Block of the
Month (BOM) was in the newsletter, including instructions for submission. Deb
Bolton receive four blocks. Deb will send out an email blast with the August
block, due at the September meeting.
Vice President Charity
Marilyn
reiterated that Frances Warren is available to quilt charity quilts, contact
Frances to arrange a drop off. If there are charity quilts to donate call
Marcia or Carolyn. Marilyn will send a scrappy quilt pattern to Sharon for the
newsletter.
Secretary
Heidi stated that
not all elected board officers have job descriptions in the by-laws. She needs
descriptions from VP Education, VP Charity, Ways and Means, Membership and
Programs. Heidi was advised these descriptions are posted on the Cloud and will
include them in the by-laws. The job descriptions
for technology and newsletter need to be included on the Cloud.
Treasurer
Penni emailed treasurer
reports to the board members. Penni shared a letter and parcel she received in
the guild’s post office box. She will share the letter at the next general
meeting.
Program
The Guild
received a donated sewing machine. Once it has been serviced it will be placed
with guild supplies at the Senior Center for guild members use. Connie will
discuss with Heidi the possibility of an August Sewing Saturday. The main issue
with attendance is that people don’t want to wear masks all day. Connie has
been in contact with the Oregon Gardens regarding our retreat, and is still in
discussion with them. Robbie Berg had secured a beach retreat for October 2021,
details to come. The Electric Quilt group is discussing having a Zoom meeting,
Toni Beattie is working on this possibility.
August speaker is
Alex Alexander, September is Jennifer Carlton Bailey, October is Helene Knott and
November is our UFO. JudyQ stated that Judy Niemeyer will do a Zoom
presentation for our guild in the future. Susan advised that we can have a Zoom
meeting without a facilitator/host, which opens the possibility of open Zoom
times for small groups.
Membership
Chase reported to
date there have been 120 renewals. Chase stated that many of the businesses
have not renewed and asked if they should still be in the newsletter and on the
blog. Renee will contact our business members regarding renewals and if they do
not renew, they will be removed from these locations. Aloha Sew and Vac does
not pay registration since they donate a sewing machine to our Quilt Show
raffle. Sharon’s Attic is a Lifetime member. Miller Paints have been a business
member due to donating paint and supplies for the Quilt Barn Trial project but
if they are no longer donating then they should be removed as an advertiser. Penni stated she has received many renewals
for the wrong amount, ranging from $30-45, she has contacted those members.
Chase stated the renewal deadline is at the August General meeting. Those who
do not renew will not be sent the Zoom invitation for the September meeting.
Judy will explain this at the August meeting. Guests will be allowed to attend
the Zoom meetings but will be asked to join after attending three meetings.
Once the directory is printed Chase will be at the New Life Baptist Church to
hand them out to members. Chase is still
working to find a better program for membership information and the directory.
Ways & Means
Renee dreams
about when we can get together and sell merchandise.
Quilt Show
Heid discussed
researching the Walter’s Cultural Center as a possible show site, she is unable
to access the facility at this time because they are still closed. There is
concern this facility will be too small for our needs. Heidi asked for
suggestions of other locations, she has not heard back from the new Hillsboro
Community Center on 53rd Avenue. Heidi floated the idea of
postponing the show until 2022. Heidi has talked to several guild members who
are concerned about having the show in 2021.
There are so many unknowns at this time such as; where to sell raffle
quilt tickets, confirmed facility, refundable deposits, concern about people
wanting to attend or work the show, organizing committees via Zoom will be
difficult and more. Judy asked Heidi of a “drop dead” date for a go, no go of
the show. Heidi gave November 15, 2020 as that date[HSN1] .
Heidi will continue to pursue a facility.
Quilt Barn Trail
The Alfa Romeo
car club did a car tour on July 23rd, another car club tour is
planned for August. On New Year’s Eve a fire destroyed the barn at Blooming Hill
Vineyard & Winery, which included the New York Block created by the Quilt
Barn Trail Committee. The insurance company is in the process of sending our
guild a $350 payment to cover the loss. The new owners would like the block to
be replaced. The Klamath Basin Quilt Barn Trail would be willing to build and
paint the replacement for a reasonable cost.
Newsletter
Sharon reported that
in the past there were complaints of the newsletter being too long, in response
the content was reduce. Since in person meetings have stopped, the newsletter keeps
getting longer. Sharon requested input if this was the way it should be
continued. Everyone agreed it has become the key to keeping interest and she
should make it as long as necessary. Sharon
reminded everyone the deadline for submissions is the Friday following the
board meeting with publication the Monday after the board meeting
New Business
Nothing presented
Old Business
JudyQ asked if
anyone checked out other guild websites. She reported we can use our, .org, to
create a website and would like to move forward. Judy has a website subcommittee
consisting of herself, Joyce Greenfield, Jane Fouste, and Jean Lasswell.
JudyQ’s husband, Stephen, has the ability and knowledge to prepare a website,
he would help set it up and work with the guild to get it developed. He stated
it would cost $1,500. JudyQ predicts the website could be up and running in
about two months. JudyQ was asked to have an official bid submitted and put it
to the guild for a vote. Send all website ideas to JudyQ.
The meeting was
adjourned at 7:49 pm
Respectfully
submitted,
Heidi Nesheim,
Secretary
Meeting Minutes
Westside Quilt Guild Board Meeting
Westside Quilt Guild Board Meeting
Meeting Minutes
Westside Quilt Guild General Meeting
No meeting was held, in conjunction with Oregon Governor Brown's ban on large public gatherings, due to coronavirus (COVID-19).
Respectfully submitted,
Heidi Nesheim, Secretary
Meeting Minutes
Westside Quilt Guild General Meeting
No meeting was held, in conjunction with Oregon Governor Brown's ban on large public gatherings, due to coronavirus (COVID-19).
Respectfully submitted,
Heidi Nesheim, Secretary
Board Meeting Minutes
Westside Quilt Guild Board Meeting Minutes
April 6, 2020
Respectfully submitted,
Heidi Nesheim, Secretary
Meeting Minutes
No meeting was held, in conjunction with Oregon Governor Brown's ban on large public gatherings, due to coronavirus (COVID-19).
Respectfully submitted,
Heidi Nesheim, Secretary
Westside Quilt Guild Board Meeting
Meeting Minutes
Westside Quilt Guild Board Meeting
Meeting Minutes
Meeting Minutes
Westside Quilt Guild Board Meeting
Meeting Minutes
Westside Quilt Guild Board Meeting
Meeting Minutes
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